Meacham Maintenance Station Roof Snow Retention System

The Oregon Department of Transportation (ODOT) is conducting a Request for Bids (RFB) No. S-73000-00014753 for the Meacham Maintenance Station Roof Snow Retention System project located in Union County, specifically at 64705 Old Oregon Trail Road in Meacham, Oregon. The procurement seeks a contractor to design, purchase, and install a comprehensive snow retention system for a maintenance station building constructed in 2021. The project requires the installation of two rows of snow guards, with the basis of design being the S-5 ColorGard 2.0 system or an approved equal, based on specific snow load calculations. Key deliverables include site-specific snow guard installation on a metal roof with a 2:12 slope, complete with precise seam attachment and compliance with Oregon OSHA regulations. A mandatory pre-bid conference is scheduled for Thursday, September 4th, 2025, at 10:00 AM at the ODOT Meacham Maintenance Station, with bids due by September 11th, 2025, through the OregonBuys web-based eProcurement system. The project has a substantial completion date of November 3rd, 2025, and a final completion date of November 13th, 2025, with work to be performed on weekdays between 7 a.m. and 5 p.m.

The solicitation emphasizes ODOT's commitment to diversity, equity, and inclusion, actively encouraging bids from minority, women, emerging small, and veteran-owned businesses. Bidders must be registered vendors and will be evaluated based on being the lowest responsible bidder who complies with all specified requirements. While no specific set-aside percentages are explicitly stated, the procurement documents suggest a preference for diverse business participation. The contractor will be required to provide a 1-year installation warranty and coordinate manufacturer warranty documentation, with all work subject to ODOT project manager approval. Although a specific budget range is not disclosed, the project involves detailed specifications for snow retention system components, including S-5-V clips, ColorGard UnPunched systems, VersaClips, and SnoClip II, with total component quantities ranging from 16 to 987 units depending on roof section. Successful bidders must obtain an Oregon business registry number, provide tax identification information, submit insurance certificates, and complete conflict of interest disclosures. The contract will be governed by prevailing wage rates from the Bureau of Labor and Industries (BOLI) for work exceeding $50,000, with liquidated damages of $100 per calendar day for delays beyond the substantial completion date.