Attachment A Specifications.doc

ATTACHMENT A - SPECIFICATIONS

PROJECT OVERVIEW

August 6, 2025 Oregon Department of Transportation

Meacham Maintenance Station Roof Snow Retention System Project Location:

ODOT Meacham Maintenance Station 64705 Old Oregon Trail Road Meacham, OR 97859 ODOT Contact:

The ODOT Project Manager for this project is Travis Duby.

· E-mail: travis.duby@odot.oregon.gov

· Cell: (971) 599-7473

· Address: 3012 Island Ave. La Grande Or. 97850 The ODOT Project Manager may designate an additional ODOT contact person or engineer to support with inspections or questions in the field.

Project Background The Meacham Maintenance Station building was constructed in 2021. Approximate building dimensions are 358’ x 95’. Roof is constructed with pan decking, ridged foam, plywood, and a MS-200 Taylor metal’s standing seam metal roof at a 2/12 pitch. After going through a couple of winters it has been decided to install snow guard up on the roof deck to avoid snow siding off on to employees, equipment, etc. The maintenance station building roof was designed and engineered to support the 70 psf Meacham snow loads.

Project Description:

Project will design, purchase, and install S-5 snow retention system or approved equal. Some pre-design work has been done using S-5’s online calculator and load tables. S-5 ran calculations for this Meacham maintenance station roof and calculations came back showing only one row of snow guard is required. ODOT has decided to install (2) rows as the Meacham area has the possibility of getting large amounts of wet heavy snow. (See attached project calculations and roof plan layout).

Detailed Project Specifications:

One complete snow retention system

· Basis of design is S-5 ColorGard 2.0 (or approved equal)

· ColorGard 2.0 unpunched crossmember with Splice (or approved equal)

· S-5-V (MS-200 with 180-degree seam) (or approved equal)

· Versa Clip (or approved equal)

· SnoClip II (or approved equal)

· 2” 24-gauge Color Strip 10’ (Color -Taylor metal charcoal Grey SRI-25) (or approved equal) General Construction Notes:

· The contractor shall make a site visit and examine existing conditions prior to providing a bid. Any discrepancies shall be brought to the attention of ODOT through a request for clarification as set forth in the bid documents.

· Clarifications shall be requested in writing prior to any installation. Incorrect installations shall be corrected at no additional cost to ODOT.

· Contractor shall install snow guard in a clean straight line parallel the eve.

· Snow guard set screws in clips shall be installed per manufacture recommendations. Setscrews shall be tensioned and re-tensioned as the seam material compresses. Clamp setscrews tension should be verified using a calibrated torque wrench between 130–150-inch pounds.

· It is the responsibility of the Contractor to ensure all work is preformed in accordance with Oregon OSHA rules and regulations.

· Drawings are schematic in nature, major components and equipment are shown on the drawings. The contractor shall supply and install all minor components and materials necessary to provide a complete and functional project whether all such components are noted in the drawings and specifications.

· Plans and specifications call out specific makes and models of equipment in some locations. Substitution requests shall be made during the bid process. ODOT shall at its sole discretion determine the acceptability of substitutions. No substitutions shall be installed without prior written approval from the ODOT Construction Project Manager.

· All equipment and materials shall be installed in accordance with the manufacturer’s published installation instructions and recommendations.

· Clean the entire work area at the conclusion of the project to the satisfaction of the ODOT Project Manager.

Submittals

The Contractor shall provide the following submittals at a minimum to the ODOT Project Manager. Submittals shall be approved by the ODOT Project Manager prior to the start of on-site construction.

· Complete snow retention system including layout and quantities.

Scheduling of Contract:

· Substantial completion of the Work shall be no later than 11-3-25. Final completion shall be no later than 11-13-25.

· After award of contract, the Contractor shall contact the ODOT Project Manager to schedule the Work at least ten (5) business days prior to the start of any work. The Meacham Maintenance station will be operational during this project so it will be important to coordinate with the project manager to ensure everyone stays safe and project moves along smoothly.

· The Work shall be accomplished on weekdays between the hours of 7 a.m. and 5 p.m. Work hours shall exclude weekends and State Holidays, unless specifically requested by the Contractor and approved by the ODOT Project Managers.

· Any permits required for the Work are the responsibility of the Contractor. The Contractor shall provide copies of permits to the ODOT Project Manager prior to the start of work. The Contractor shall be responsible for posting all permits on site in accordance with local jurisdiction requirements.

· The Contractor shall submit to the ODOT Project Managers a list of the contact information for the Contractor’s project manager and site superintendent, as well as a list of all Subcontractors and their key representatives.

· The Contractor shall coordinate the efforts of all Suppliers and Subcontractors and shall maintain orderly progress of the Work, prevent duplication of effort, and ensure proper sequence of operations. A staging area inside one of the maintenance station bays will be identified at the time of the pre-bid for the contractor to charge lifts, store material, etc.

Clean-Up/Conditions of Site:

· The Contractor shall be responsible for keeping the ODOT Project Manager informed of all activity throughout the Work.

· The Contractor shall clean up all worksite debris resulting from construction and remove all excess construction materials and scraps from the premises. The Contractor shall broom-clean their work area at the end of each workday and neatly stack materials and debris in an approved location. The contractor shall clean the entire work area at the conclusion of the project to the satisfaction of the ODOT Project Manager.

· The Contractor shall protect materials subject to damage by temperature or other weather conditions.

· The location for storage of materials, debris, or dumpster on the Premises shall be approved in advance by the ODOT Project Manager. Disposal facilities, bins, or dumpsters shall not be provided by ODOT.

· The Contractor shall notify the ODOT Project Manager at least two (2) days in advance of any major deliveries.

· Contractor shall immediately notify the ODOT Project Manager of any damage done by the Contractor to the Premises, grounds, or adjacent State properties. Damage done by the Contractor to the Premises or surrounding area shall be repaired to existing conditions as found prior to the commencement of the Work.

· ODOT shall not be responsible for the security of the Contractor’s materials, tools, personal belongings, or equipment on the Premises.

· The Contractor shall immediately bring to the attention of the ODOT Project Manager any conflicts or issues between existing utilities and the Work.

Close Out:

· All special inspections must be complete prior to Substantial Completion.

· Inspection of the work by the ODOT Project Manager for establishment of Substantial Completion shall be made within five (5) business days after receipt of the Contractor’s email request. At this time, the ODOT Project Manager and the Contractor shall develop a punch list document of any incomplete or deficient work.

· Prior to Final Completion, the Contractor shall complete all items on the punch list.

· The Contractor shall provide final inspection reports for all permits applicable to this Contract signed by authorities having jurisdiction.

· The Contractor shall work with and schedule manufacture inspection to supply ODOT with Warranty documents.

· Prior to Final Completion, the Contractor shall provide one (1) digital copy via email of all operations, maintenance, and warranty information to the ODOT Project Manager.

· Prior to Final Completion, and as prerequisite for final payment, provide ODOT Project Manager with signed certification that all subcontractors and suppliers have been paid in full and in compliance with all prompt payment requirements. All disputes with property owners have been resolved, all obligations on the project have been satisfied, all monetary claims and indebtedness have been paid, and, to the best of the Contractor's knowledge, there are no claims of any kind outstanding against the project.

· Prior to Final Completion, the Contractor shall fully instruct ODOT’s operating and maintenance personnel in the operation, adjustment, and maintenance of products, equipment, and systems.

· Inspection of the work by the ODOT Project Manager for establishment of Final Completion shall be made within five (3) business days after receipt of the Contractor’s email request.

Warranty:

· Contractor shall provide a 1 year Installation warranty on all workmanship.

· The Contractor shall work with and schedule manufacture inspection to supply ODOT project manager with all Manufacture Warranty documents.

Revision: 5/7/24