00014753 PreBidSignIn.docx

The file is a Pre-Bid Sign-In document for the Oregon Department of Transportation (ODOT) related to the Meacham Maintenance Station Roof Snow Retention System project. The procurement seeks a contractor to design, purchase, and install a comprehensive snow retention system for a maintenance station building located at 64705 Old Oregon Trail Road in Meacham, Union County, Oregon. The project requires installing two rows of snow guards, with the basis of design being the S-5 ColorGard 2.0 system or an approved equal. A mandatory pre-bid conference is scheduled for Thursday, September 4th, 2025, at 10:00 AM at the ODOT Meacham Maintenance Station, with bids due by September 11th, 2025, through the OregonBuys web-based eProcurement system. The project has a substantial completion date of November 3rd, 2025, and a final completion date of November 13th, 2025, with work to be performed on weekdays between 7 a.m. and 5 p.m.

The solicitation emphasizes ODOT's commitment to diversity, equity, and inclusion, actively encouraging bids from minority, women, emerging small, and veteran-owned businesses. Bidders will be evaluated based on being the lowest responsible bidder who complies with all specified requirements. The contractor will be required to provide a 1-year installation warranty and coordinate manufacturer warranty documentation. The contract will be governed by prevailing wage rates from the Bureau of Labor and Industries (BOLI) for work exceeding $50,000, with liquidated damages of $100 per calendar day for delays beyond the substantial completion date. Successful bidders must obtain an Oregon business registry number, provide tax identification information, submit insurance certificates, and complete conflict of interest disclosures.