00014753 Intent To Award.xlsx

This document is an Intent to Award spreadsheet from the Oregon Department of Transportation (ODOT) for Invitation to Bid (ITB) No. S-73000-00014753, pertaining to the Meacham Maintenance Station Snow Retention System project. The procurement seeks a contractor to purchase and install a complete snow retention system on the maintenance station building's roof, with bids due on September 11, 2025, at 10:00 AM. Three bidders submitted proposals: Castle Construction Inc, C & C Construction Services Inc, and RCI Architectural Sheet Metal. ODOT has signaled its intent to award the contract to Castle Construction Inc, whose bid of $42,000 was the lowest among the submitted proposals. The project requires installation of two rows of snow guards on a metal roof, with a substantial completion date of November 3, 2025, and a final completion date of November 13, 2025.

The bid tabulation reveals that Castle Construction Inc submitted the most competitive pricing at $42,000, compared to C & C Construction Services Inc at $44,500 and RCI Architectural Sheet Metal at $88,853. The project emphasizes ODOT's commitment to diversity, equity, and inclusion, encouraging bids from minority, women, emerging small, and veteran-owned businesses. Bidders must be registered vendors and will be evaluated as the lowest responsible bidder. The contract will be subject to prevailing wage rates from the Bureau of Labor and Industries (BOLI) for work exceeding $50,000, with liquidated damages of $100 per calendar day for delays beyond the substantial completion date. Successful bidders must provide a 1-year installation warranty, obtain an Oregon business registry number, and submit required documentation such as tax identification and insurance certificates.