MBTA Fuel Management System - Buses and Non-Revenue Vehicles

The Massachusetts Bay Transportation Authority (MBTA) is seeking proposals for a Fuel Management System (FMS) to manage the fueling and non-fuel commodity dispensing across its fleet of 991 buses and 1,229 non-revenue vehicles. The RFP requires a comprehensive, turnkey solution that can securely control, account for, and report on the disposition of all commodities including fuel (CNG, diesel, gasoline), engine oil, transmission fluid, antifreeze, DEF, and windshield wash. The FMS must integrate with the MBTA's existing maintenance and monitoring systems, provide real-time validation and notifications, and offer robust reporting capabilities. Bidders must demonstrate experience with similar large-scale, integrated FMS deployments and provide details on their technical approach, hardware, and implementation timeline. The RFP has a 3-year base term with 2 option years and requires maintenance and support services.

The MBTA encourages participation from certified small, minority, women, and other disadvantaged business enterprises, but does not specify any set-aside requirements. The current incumbent provider is not identified. The total contract value is not disclosed, but the MBTA estimates managing over 6.1 million gallons of fuel and 155,000 gallons of other fluids annually across their extensive transportation network. The MBTA seeks a comprehensive FMS solution that will provide complete security, accountability, and visibility for all commodity usage, storage, and disposition.