Form B - FMIS Technical Response.xlsx
XLSX spreadsheet 23 KB Posted
- Solicitation number
- BD-19-1206-40000-40000-38457
- Issued by
- Massachusetts
About this file
This document is a solicitation for a Fuel Management System (FMS) for the Massachusetts Bay Transportation Authority (MBTA) to manage fueling and non-fuel commodity transactions for their bus and non-revenue vehicle fleets. The system must provide real-time visibility, reporting, and controls for all storage and dispensing of fuels, fluids, electric, mobile, and static commodities, as well as maintenance requests. Key requirements include the ability to integrate data with the MBTA's existing maintenance systems, provide daily usage and exception reports, set dispensing limits and rules, and enable employee access controls. The contract term is not specified, but the document requests technical responses from bidders including references for similar turnkey FMS deployments, system architecture details, hardware specifications, data security and redundancy, and support services.
The pricing and funding details are not provided, but the system must support the MBTA's full fleet of buses and non-revenue vehicles. There are no indications of any set-asides or incumbent vendors. The successful bidder will be responsible for implementing a comprehensive FMS solution that meets the MBTA's requirements for managing all fueling and fluid dispensing operations across their transportation network.
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Sheet1
| RFP: 88N-19 FORM B Bidder Technical Response | RFP / Specification Section | Requirement Description | Bidder Response (click bottom right cell for drop down selection) | Bidder's Technical Response explained |
| 1 | Introduction | Does your experience include the installation and deployment of fully integrated, turn-key FMS systems similar in scope and scale to this project? Did any deployments include Transit Authorities? Provide 3 examples including references with contact information. | ||
| 2 | General | On what platform is your software built? | ||
| 3 | General | Provide the list of manufacturers of your preferred mobile and static hardware, including model types used for an implementation of this scale, and why it would best benefit the MBTA. | ||
| 4 | General | Is redundant data retained by your orgnization for risk mitigation purposes? If so, how is it stored, and what are the customer's retention period options? | ||
| 5 | General | At a high level, explain how your system controls, reports and accounts for all commodities dispensed though the FMS system. For buses, these are fuel (either CNG or diesel) and non-fuel (transmission fluid, oil, DEF, antifreeze, and windshield wash solution). For non-revenue vehicles, this is only fuel (either gasoline or diesel). | ||
| 6 | General | Provide a mapping stream with FMS hardware point of service visuals from the delivery of bulk commodity storage & measurements, through bus driver return of vehicle at completion of shift. Include "If/Then" scenarios. | ||
| 7 | General | Does the system have the ability to provide daily reports on each vehicle’s fluid transactions both by specific vehicle and summary roll up reports (real-time dashboards and reporting)? Expand on system dashboard and reporting capabilities. | ||
| 8 | 6, 7 | How does your solution migrate, and integrate all data collected into the MBTA’s Maintenance Control Repository System (MCRS2), EAM/maintenance system, Samsara engine and mileage monitoring system, and Veeder-Root system? | ||
| 9 | 6, 8 | How does your solution manage, securely control, account for and report in real-time all storage and dispensing of fuels, fluids, electric, mobile and static commodities, and maintenance requests for transit buses and other sources of transportation operated by the MBTA? | ||
| 10 | 6, 8, 13 | How are vehicles identified and validated prior to its receiving a commodity, the expected volume and service request notifications? What physical hardware and software security controls are in place? Use a fuel lane task as an example. | ||
| 11 | 6, 8 | What are the system security levels of employee access, methods of accessing the system (including biometrics) and, explain how the initialization and authorization process works using a fuel lane task example. | ||
| 12 | 6, 8 | Does your solution have the capability to group master data with similar type vehicles sharing common requirements? If so, how? | ||
| 13 | 6 | Does your solution have the capability to create algorithms for commodity consumption that can be evaluated in real time to trigger notifications e.g. excessive fuel consumption for miles traveled, including creating dispensing limits? If so, How is it accomplished? | ||
| 14 | 6 | Does your technology provide computations of fuel and mileage traveled to assist management prevent and monitor under fueling and over fueling? Is it editable? | ||
| 15 | 6 | What technology is used to measure bulk storage commodities? How is it calibrated, and how often? Will it send immediate alerts for low fuel/fluid levels? | ||
| 17 | 6 | Does the FMS have a functionality that will allow MBTA to set system rules that fuel, oil, coolant, DEF and ATF type and quantity can be limited and controlled by MBTA master data, asset and asset groupings? | ||
| 18 | 6 | Does the system provide real time visibility of every fueling and maintenance event, including system requested and scheduled events by vehicle, by MBTA location? If so, describe the format(s) by which it is displayed to management. | ||
| 19 | 6, 7 | Does the solution have the functionality for data capture of variants such as off site gas/diesel dispensing (ParaTransit vehicles)? If so, explain how this is accomplished. | ||
| 20 | 6 | Does the FMS have a method of checks and balances by which system reported events require employee reconciliation for final disposition? If so, describe the method and process. | ||
| 21 | 6 | Specific to non-revenue vehicles, does the FMS offer employee key-fob access for transaction authorizations? If so, can it be integrated by vehicle groupings, by location, by employee? | ||
| 22 | 6 | Does the FMS provide daily reports that details transaction information by employee, by time, location, vehicle, commodity, if there was a dispensing exception, and summarizes the data? If so, is it trackable in real-time via dashboards? | ||
| 23 | 9 | Does the FMS allow for fuel station and maintenance center employees to communicate? If so, describe the functionality, and if the event is included in the captured data. | ||
| 24 | 17 | Explain your warranty, maintenance and service programs including 24/7/365 (remote and onsite) support. How does your service program distinguish itself from others? | ||
| 25 | 21 | What are the power requirements for a system of this scale, and contingency plans to insure 24/7/365 continuity. |
Sheet2
| RFP 88N-19 FORM B Bidder Technical Response | RFP / Specification Section | Requirement Description | Bidder Response (click bottom right cell for drop down selection) | Bidder's Written Response |
| 1 | Introduction | Does your experience include the installation and deployment of fully integrated, turn-key FMS systems similar in scope and scale to this project? Did any deployments include Transit Authorities? Provide 3 examples including references with contact information. | ||
| 2 | General | On what platform is your software built? | ||
| 3 | General | Provide the list of manufacturers of your preferred mobile and static hardware, including model types used for an implementation of this scale, and why it would best benefit the MBTA. | ||
| 4 | General | Is redundant data retained by your orgnization for risk mitigation purposes? If so, how is it stored, and what are the customer's retention period options? | ||
| 5 | General | At a high level, explain how your system controls, reports and accounts for all commodities dispensed though the FMS system. For buses, these are fuel (either CNG or diesel) and non-fuel (transmission fluid, oil, DEF, antifreeze, and windshield wash solution). For non-revenue vehicles, this is only fuel (either gasoline or diesel). | ||
| 6 | General | Provide a mapping stream with FMS hardware point of service visuals from the delivery of bulk commodity storage & measurements, through bus driver return of vehicle at completion of shift. Include "If/Then" scenarios. | ||
| 7 | General | Does the system have the ability to provide daily reports on each vehicle’s fluid transactions both by specific vehicle and summary roll up reports (real-time dashboards and reporting)? Expand on system dashboard and reporting capabilities. | ||
| 8 | General | Can the system display the fueling operations by fueler, by bus, daily - showing the amount of vehicles fuled and the times the fueling took place? | ||
| 9 | General | Although currently not included in the requirements, the MBTA is interested in learning if your platform offers a bolt on solution for fuel/gass leak detection? If so, it would only be considered a future add-on beyond this RFP. | ||
| 10 | 6, 7 | How does your solution migrate, and integrate all data collected into the MBTA’s Maintenance Control Repository System (MCRS2), EAM/maintenance system, Samsara engine and mileage monitoring system, and Veeder-Root system? | ||
| 11 | 6, 8 | How does your solution manage, securely control, account for and report in real-time all storage and dispensing of fuels, fluids, electric, mobile and static commodities, and maintenance requests for transit buses and other sources of transportation operated by the MBTA? | ||
| 12 | 6, 8, 13 | How are vehicles identified and validated prior to its receiving a commodity, the expected volume and service request notifications? What physical hardware and software security controls are in place? Use a fuel lane task as an example. | ||
| 13 | 6, 8 | What are the system security levels of employee access, methods of accessing the system (including biometrics) and, explain how the initialization and authorization process works using a fuel lane task example. | ||
| 14 | 6, 8 | Does your solution have the capability to group master data with similar type vehicles sharing common requirements? If so, how? | ||
| 15 | 6 | Does your solution have the capability to create algorithms for commodity consumption that can be evaluated in real time to trigger notifications e.g. excessive fuel consumption for miles traveled, including creating dispensing limits? If so, How is it accomplished? | ||
| 17 | 6 | Does your technology provide computations of fuel and mileage traveled to assist management prevent and monitor under fueling and over fueling? Is it editable? | ||
| 18 | 6 | What technology is used to measure bulk storage commodities? How is it calibrated, and how often? Will it send immediate alerts for low fuel/fluid levels? | ||
| 19 | 6 | Does the FMS have a functionality that will allow MBTA to set system rules that fuel, oil, coolant, DEF and ATF type and volume can be limited and controlled by MBTA master data, asset and asset groupings? If so, does the functionality compare the most recently dispensed volume to an active in-process dispensing? Does it record and report those variances? | ||
| 20 | 6 | Does the system provide real time visibility of every fueling and maintenance event, including system requested and scheduled events by vehicle, by MBTA location? If so, describe the format(s) by which it is displayed to management. | ||
| 21 | 6, 7 | Does the solution have the functionality for data capture of variants such as off site gas/diesel dispensing (ParaTransit vehicles)? If so, explain how this is accomplished. | ||
| 22 | 6 | Does the FMS have a method of checks and balances by which system reported events require employee reconciliation for final disposition? If so, describe the method and process. | ||
| 23 | 6 | Specific to non-revenue vehicles, does the FMS offer employee key-fob access for transaction authorizations? If so, can it be integrated by vehicle groupings, by location, by employee? | ||
| 24 | 6 | Does the FMS provide daily reports that details transaction information by employee, by time, location, vehicle, commodity, if there was a dispensing exception, and summarizes the data? If so, is it trackable in real-time via dashboards? | ||
| 25 | 9 | Does the FMS allow for fuel station and maintenance center employees to communicate? If so, describe the functionality, and if the event is included in the captured data. | ||
| 26 | 9.1 | Does the Fuel Controller System send reports on the fuel island equipment status? If so, is it confgurable to report the status 1x-4x/day if so desired? | ||
| 27 | 9.1 | In the event the Fuel Management System cannot properly dispense fuel or a commodity explain the process necessary to follow to place the System into By-Pass (local) mode. | ||
| 28 | 9.1 | If a Fuel Island Controller is placed into By-Pass (local) mode is this information immediately reported to the MBTA to identify the Fuel Island(s) in By-Pass (local) Mode? Is the information saved on the server? | ||
| 29 | 17 | Explain your warranty, maintenance and service programs including 24/7/365 (remote and onsite) support. How does your service program distinguish itself from others? | ||
| 30 | 21 | What are the power requirements for a system of this scale, and contingency plans to insure 24/7/365 continuity. |
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