Amendment O FMIS_pdf.pdf

October 8, 2019

Subject: Amendment O

Fuel Management System (FMS) RFP88N-19

RFP FMIS Amended as Software Solution Procurement, only.

Bid Submission Deadline: Tuesday, October 22, 2019 2 P.M. (EST)

Dear Bidders:

Amendment O: The MBTA is removing the installation portion of this FMIS RFP and is amended as a

FMIS Software/Hardware Solution Procurement, only.

The deadline for bid submission is Tuesday, October 22, 2019 2 P.M. (EST).

Below are the changes to the RFP, Technical Specifications, and other documents & tables.

Introduction

SCOPE OF WORK

2.1.1 The successful bidder will furnish, test, provide training, implement, maintain and service all hardware and software on bus and non-revenue vehicles including providing a full set up of the current fleet system in the Fuel

Management Software Solution. Bidders are requested to propose Software

Solution implementation timeline.

2.2 Bidders are requested to propose Software/Hardware Solution

Implementation Timeline.

Price Proposal

3.13 Price Form CC –format change of pricing submission

(document attachment)

SUBMISSION OF RESPONSE

4.1.a) The Technical Proposal: Enclosure 1, Forms AA & BB (document attachment) with any additional associated documentation via file attachment, Bidder Financials, Signed Section 8.1, Proof of Insurance, bidder initialed copy(s) of issued addenda.

4.1.b) The Price Proposal: Form CC (document attachment) continued on next page

Pass/Fail Evaluation

6.4

Criteria Evaluation

Methodology Evaluation Basis

Legal Pass/Fail Form AA

Financial Stability Pass/Fail Form AA

Technical Response and Evaluation

6.5

Technical Response and Evaluation Criteria

Experience providing and implementing Fuel Management Software/Hardware solutions similar in scale & scope to MBTA. Furnish 3 professional references. Form BB

Software Solution providing a robust and scalable system with functionality deemed most beneficial to the MBTA. Form BB

Technical support, training, reporting, maintenance & service plan, & warranty. Form BB

High level implementation timeline of Bidder’s Software/Hardware Solution. Form BB continued on next page

Enclosure 1

Massachusetts Bay Transportation Authority

Attention: Procurement and Logistics Department

10 Park Plaza, Suite 2810

Boston, MA 02116

Instructions: Bidders shall complete the Bid Cover Letter below with their company name, total bid amount, and completed check boxes to indicate the bid documents that constitute their bid. The Bid Cover

Letter should be placed on the top of all bid documents when submitted to the MBTA.

RFP #: 88N-19

COMMBUYS Bid # BD-19-1206-40000-40000-38457

Project Name: Fuel Management Information System (FMIS)

Bidder (Company Name):

The undersigned Bidder having carefully examined and understood the documents included in the Request for Proposals (“RFP”), hereby offers to MBTA the “Bid” as contained in the following responses enclosed with this letter:

Forms

Check to

Indicate

Submitted Bid

Documents

Form AA: Pre-Award Bidder Evaluation Form ☐

Form BB: Technical Response ☐

Form CC: Pricing Response ☐

Signed Section 8.1 Massachusetts Bay Transportation Authority

Standard Terms and Conditions

Note: Section 8 Massachusetts Bay Transportation Authority

Standard Contract is NOT to be submitted; i t is not completed unti l award

Proof of Insurance (Certif icate of Insurance) ☐

We confirm that our Bid is in exact accordance with the solicitation with no exceptions to, or comments upon, the solicitation documents. We confirm that the submission of our Bid with the signature below makes all certifications as outlined in the solicitation documents. This Bid shall constitute a binding offer open for acceptance by the MBTA.

We confirm that this Bid has been prepared and is compliant with the solicitation instructions and agree to conduct ourselves in accordance with the solicitation. We confirm receipt of all addenda related to this solicitation. We confirm the 180 days Acceptance Period of this Proposal.

The undersigned are authorized to sign on behalf of and to bind __________________________ (include

Bidder’s name) to the provisions of this Bid.

Bidder (company name):

Authorized Representative Name:

(BLOCK LETTERS)

Authorized Representative’s Signature:

Tit le:

Date:

, General Manager & CEO, MassDOT logo

Massachusetts Bay Transportation Authority

Ten Park Plaza, Boston, MA 02116 www.mbta.com

Form AA: Pre-Award Bidder Evaluation Data Form

Pre-Award Bidder Evaluation Data

Name of Firm:

Federal Identification Number:

Legal Address:

Contact Name:

Telephone Number:

Email:

Please select one:

☐ Individual ☐ Partnership ☐ Corporation ☐ Joint Venture

Date Organized: State Incorporated:

Names of Officers or Partners:

Please provide details of any litigation, suits, or court action taken or pending against Bidder below:

Audited financial statements for the last 3 financial years ☐

Attach, if applicable, a list of similar current contracts that demonstrates your technical proficiency, each with contract value amount, name of contracting party, type of work completed, and percentage of work complete to date.

Attach, certified manufacturer (re)seller documentation. ☐

Please provide answers to the following questions:

Check

Answer

Do you have any outstanding indebtedness or unsecured loans or debts or trading losses not reported within the financial reports?

Yes ☐

No ☐

Do you have any contracts over the last two years that were assessed liquidated damages or termination for non-performance?

Yes ☐

No ☐

If the Bidder or sub bidder is a joint venture, submit this Pre-Award Bidder Evaluation Data form for each member of the joint venture.

EE&QA-893 Technical Specifications– As Amended

Sec 1 – Introduction (installation portion removed from this procurement).

Sec 9 – Hardware Requirements (wire & installation materials removed from this section)

Sec 12 – Software Licenses (added)

Sec 14 – Warranty

1. INTRODUCTION

The Massachusetts Bay Transportation Authority (“MBTA”) provides fixed route bus and Para-transit van service to the City of Boston and the Greater Boston Area and is looking to purchase a

Fuel Management System (“FMS”) for its fleet of revenue buses and non-revenue vehicles. This system must be capable of managing, securely controlling and reporting the disposition in real time of all commodities used by the MBTA. For buses, this includes at a minimum engine oil, transmission fluid, antifreeze, diesel exhaust fluid (“DEF”), windshield wash solution, as well as compressed natural gas (“CNG”), gasoline and diesel fuel. For non-revenue vehicles, only fuel is managed.

This system must be robust in design as well as have the flexibility to expand in the future if required by the MBTA. This FMS will control and monitor all on-hand commodity inventories, commodity deliveries as well as the dispensing of other fluids from bulk storage tanks to revenue vehicles.

Daily fueling of the MBTA fleets is critical to the core mission of the MBTA. Immediate response to fuel system issues is required. Interruptions to fueling activities that could cause service to be missed or delayed are unacceptable. Therefore, the successful bidder must work with, supply and otherwise support a local commercial group acceptable to the MBTA that will maintain the hardware and software well into the future.

The FMS must capture all salient vehicle, location and commodity information so as to provide the ability to develop reports that will improve maintenance decisions and provide total security, accountability and verification for commodity usage, storage and disposition.

This system at a minimum must capture vehicle identification information, engine hours, total idle time, idle time since last fueling, miles traveled since last fueling, time, date, location, quantities and types of fluid and positively identify the employee responsible for dispensing commodities.

In addition, this system must assure that only the correct commodities can be dispensed for the vehicle being serviced.

System setup to control fluid dispensing must be vehicle specific, in part to account for different types of transmission fluid and engine oil used by different vehicles. General or by sub-fleet system setup can be employed however the MBTA must have the ability to assign commodities and set security parameters by vehicle when specific vehicles are uniquely configured separately from their associated sub-fleet.

The FMS system must have the capability to capture other maintenance data from various on board vehicle systems, components or parts and store that data in a format acceptable to the

MBTA. The FMS System must be capable of capturing all required data during the fueling event without hindering or delaying the fueling process.

The Fuel Management System must report this data to the MBTA’s Maintenance Control

Repository System (MCRS2) in real time or near real time.

9. HARDWARE REQUIREMENTS

The facility equipment shall be suitable for the environment and application. Hardware shall be:

Enclosed and weatherproof, including temperatures from -10 to 110F and operable in all typical weather conditions (rain, snow, sleet, ice, and heat). All component parts shall also be appropriate for the environment.

12. SOFTWARE LICENSES

Bidder shall provide a detailed description of its license structures as identified in Form BB – Technical

Response.

14. WARRANTY

The FMS supplier will warrant all hardware and software for a minimum period of three (3) years commencing after acceptance testing is completed and the MBTA project manager signs off on acceptance and project completion. The FMS supplier will also offer two (2) warranty option years, for a total of five (5) years.

The FMS supplier must define the warranty plan and coverage, plus the cost for three (2) option years.

RFP Document Attachments

Form BB - Bidder Technical Response

Form CC – Bidder Pricing Response

Acknowledgment of this notice of amendment, and items as amended must be noted in your proposal.

ALL ELSE REMAINS AS PREVIOUSLY STATED IN THE RFP.

Thank you, Rob Weiner, MBTA Procurement and Logistics