Master Services Agreement for Trail Edge Restoration and Repairs

Seminole County Board of County Commissioners is seeking bids for a Master Services Agreement for Trail Edge Restoration and Repairs (Project CC-5725-24/HSM) through its Leisure Services department. The procurement involves comprehensive trail maintenance services across all Seminole County trails, including sod replacement, clean fill dirt, concrete work, road replacement, and asphalt repair. Key deliverables include restoring trails to pre-construction condition with specific requirements such as two-inch thick asphalt surfaces, subgrade preparation for water flow control, and complete restoration of damaged areas. The project requires contractors to obtain necessary permits, provide equipment and labor, manage safety and pedestrian traffic during repairs, and coordinate with Leisure Services staff for trail path rerouting. A pre-proposal non-mandatory meeting is scheduled for February 16, 2024, at the Black Hamock Trail Head, with questions due by March 4, 2024, and proposal submissions required by March 20, 2024, at 2:00 pm. Contractors must perform at least 15% of the total work within their own organization and comply with various technical specifications outlined in detailed exhibits, including trail edge design standards and trench safety requirements.

The solicitation actively encourages participation from Minority and Women-owned Business Enterprises (M/WBEs) and includes several set-aside and compliance provisions. Bidders must utilize the U.S. Department of Homeland Security's E-Verify system to verify employment eligibility for all new employees, with potential contract termination for non-compliance. The project requires comprehensive insurance coverage, including workers' compensation, commercial general liability, and business auto policy with specific minimum limits. The Engineer's estimated project value is $328,750.00, with a 5% bid security requirement and a 5% retainage on all construction progress payments. Contractors must also comply with numerous legal and regulatory requirements, including public entity crime statutes, drug-free workplace regulations, and public records laws. The contract includes a one-year workmanship warranty following final payment and mandates adherence to various federal requirements, particularly if FEMA funding becomes involved. Additional compliance documentation includes ADA non-discrimination affidavits and specific trench safety standards, making this a complex procurement with multiple regulatory considerations.