MHA_Unit_Cleaning_Inspection_Checklist_.pdf
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- Attached to
- Marin Housing Authority (MHA) Informal Invitation for Bids for On-call Residential Unit Cleaning Services
- Solicitation number
- IFB 2026-002
- Issued by
- Marin County, San Francisco City, California
About this file
This is a Unit Cleaning Inspection Checklist developed by the Housing Authority of the County of Marin (MHA) for use in evaluating on-call residential unit cleaning services across MHA-owned and managed properties. The checklist serves as the quality assurance tool for cleaning work performed on an as-needed basis, including services related to resident move-outs, maintenance and repair activities, water intrusion, pest treatments, emergency events, and other operational needs. The inspection covers multiple areas of residential units including kitchens, bathrooms, living areas, bedrooms, and general spaces, with detailed line items for specific cleaning tasks. The MHA solicitation for these services is structured as an Indefinite Delivery, Indefinite Quantity (IDIQ) contract with a not-to-exceed aggregate value of up to $245,000.00 across all awarded contracts. The initial contract term is one year with an option to extend for one additional year, for a total potential contract term of two years, with work authorized through individual Purchase Orders issued on an as-needed basis with no guaranteed minimum work volume.
The inspection checklist provides three result categories—Accept, Accept with Minor Corrections, and Reject with Reclean Required—allowing inspectors to document pass/fail/not-applicable status for each cleaning task and note required corrections with a specific completion date. The checklist includes dedicated sections for maintenance and specialty cleaning scenarios such as dust removal from maintenance work, construction debris removal, plumbing repair area cleaning, water intrusion cleanup, pest-related debris removal, and post-maintenance appliance cleaning. The form requires signatures from both the inspector and contractor representative upon final acceptance, and includes an administrative note clarifying that the checklist assists MHA in determining compliance with contractual obligations while not modifying the contractor's overall contractual responsibilities or limiting MHA's right to require correction of deficient work or reject non-conforming services.
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Text version
ATTACHMENT D
UNIT CLEANING INSPECTION CHECKLIST
On-Call Residential Unit Cleaning Services
Housing Authority of the County of Marin
General Information
Property: _______________________________________
Unit Number: ___________________________________
Purchase Order No.: _____________________________
Contractor: ____________________________________
Inspection Date: ________________________________
Inspector: ______________________________________
Inspection Results
☐ Accept
☐ Accept with Minor Corrections
☐ Reject – Reclean Required
Comments:
Kitchen
Item Pass Fail N/A
Floors clean ☐ ☐ ☐
Countertops cleaned and sanitized ☐ ☐ ☐
Sink cleaned ☐ ☐ ☐
Cabinets (interior) cleaned ☐ ☐ ☐
Cabinets (exterior) cleaned ☐ ☐ ☐
Drawers cleaned ☐ ☐ ☐
Shelving cleaned ☐ ☐ ☐
Refrigerator cleaned inside ☐ ☐ ☐
Refrigerator cleaned outside ☐ ☐ ☐
Oven cleaned ☐ ☐ ☐
Stovetop cleaned ☐ ☐ ☐
Microwave cleaned ☐ ☐ ☐
Dishwasher cleaned ☐ ☐ ☐
Range hood cleaned ☐ ☐ ☐
Grease removed ☐ ☐ ☐
Trash removed ☐ ☐ ☐
Bathroom(s)
Floor cleaned ☐ ☐ ☐
Sink cleaned ☐ ☐ ☐
Toilet cleaned and sanitized ☐ ☐ ☐
Tub cleaned ☐ ☐ ☐
Shower cleaned ☐ ☐ ☐
Mirrors cleaned ☐ ☐ ☐
Vanity cleaned ☐ ☐ ☐
Countertops sanitized ☐ ☐ ☐
Trash removed ☐ ☐ ☐
Living Areas / Bedrooms
Floors vacuumed/swept/mopped ☐ ☐ ☐
Dust removed ☐ ☐ ☐
Baseboards cleaned ☐ ☐ ☐
Doors cleaned ☐ ☐ ☐
Door trim cleaned ☐ ☐ ☐
Closets cleaned ☐ ☐ ☐
Window sills cleaned ☐ ☐ ☐
Interior windows cleaned (if applicable) ☐ ☐ ☐
Window tracks cleaned (if applicable) ☐ ☐ ☐
Sliding door tracks cleaned (if applicable) ☐ ☐ ☐
General
Light fixtures cleaned ☐ ☐ ☐
Cobwebs removed ☐ ☐ ☐
Visible dirt removed ☐ ☐ ☐
Dust removed from accessible surfaces ☐ ☐ ☐
Cleaning supplies removed ☐ ☐ ☐
Contractor-generated trash removed ☐ ☐ ☐
Resident property protected (occupied units) ☐ ☐ ☐
Unit secure upon completion ☐ ☐ ☐
Maintenance / Specialty Cleaning (If Applicable)
Dust from maintenance work removed ☐ ☐ ☐
Construction debris removed ☐ ☐ ☐
Plumbing repair area cleaned ☐ ☐ ☐
Water intrusion cleanup completed ☐ ☐ ☐
Pest-related debris removed ☐ ☐ ☐
Appliances cleaned after maintenance ☐ ☐ ☐
Inspector Comments
Deficiencies Requiring Correction
Reclean Required:
☐ Yes
☐ No
Required Completion Date: _______________________________
Final Acceptance
Inspector Signature
Date ______________________
Contractor Representative
Date ______________________
Administrative Note
This checklist is intended to assist MHA in determining whether cleaning services have been satisfactorily completed in accordance with the Contract and Scope of Work. It is not intended to modify the Contractor's contractual obligations or limit MHA's right to require correction of deficient work or reject non-conforming services.
(07.20.2026F1)
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