Locks & Locksmith Supplies

The Texas Health and Human Services Commission is requesting bids for locks and locksmith supplies and services on behalf of San Antonio State Hospital and San Antonio State Supported Living Center under IFB HHS0017203, with responses due July 13, 2026 at 10:30 AM Central Time and questions due July 6, 2026. The contract will be available for use by both HHSC and the Department of State Health Services.

The scope covers storeroom locks, classroom locks, entry locks, padlocks, cabinet locks, coin box locks, privacy locks, mortise locks, and anti-ligature locks from manufacturers including Best, Schlage, Copper Creek, Cal-Royal, Falcon, Delta, Kaba, and Hon, or approved equivalents. The vendor must submit unit prices for eighteen line items including individual lock types, key blanks, hourly labor charges, trip charges, and delivery charges on Exhibit C. Bidders may propose alternate brands or equivalent products if accompanied by supporting literature; failure to provide documentation may result in bid rejection. All quotes must be F.O.B. Destination with freight prepaid and included, or bidders must specify exact delivery costs. The default delivery timeframe is fourteen days after order receipt unless otherwise specified. Vendors must be located within two hours or fifty miles of the facility to enable pickup of parts and supplies. Insurance is required on all products and when the vendor provides on-site assistance with lock replacement.

The initial contract term runs July 10 through August 31, 2026, with two renewal options at HHSC's sole discretion (September 1, 2026 through August 31, 2027, and September 1, 2027 through August 31, 2028), plus one additional year extension option. Pricing must be firm, fixed prices, with adjustments permitted only at HHSC's sole discretion and correlated to the Consumer Price Index Region VI for contracts with renewal options. HHSC does not guarantee any volume or usage. A HUB Subcontracting Plan is encouraged but not required. Responses must include Exhibit A (HHS Solicitation Affirmations) and Exhibit C (Pricing Sheet). Submissions are accepted via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by USB drive via hand delivery or overnight mail.