LMS Accessibility Scanner

The University of Wyoming is seeking proposals for an LMS Accessibility Scanner through a Request for Proposal (RFP) issued on August 27, 2025, with responses due by September 24, 2025, at 2:00 PM MDT. The procurement targets a comprehensive accessibility solution for their Instructure Canvas learning management system, specifically covering three instances: WyoCourses, WyoLearn, and WyoGroups. The solution must meet Web Content Accessibility Guidelines (WCAG) 2.1 and Americans with Disabilities Act (ADA) 508 Title II compliance requirements. Key deliverables include an accessibility scanner that can identify and facilitate remediation of accessibility issues, provide inline document remediation, prompt accessibility measures during course shell creation, and generate robust reporting. The evaluation will follow a 100-point scoring system, with the highest weights assigned to required solution features (25 points), pricing and cost proposal (20 points), implementation services (15 points), and support and training (15 points). Supplier questions were due by September 10, 2025, with a desired full implementation by the end of November 2025 and a complete rollout by January 2026.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The contract term is standard at three years with two optional one-year renewals. The solution must demonstrate capabilities for secure data handling, API integration, backup schemes, and Single Sign-On (SSO) compatibility with the existing Instructure Canvas infrastructure. While specific budget ranges are not disclosed, the University reserves the right to award the contract to one or more suppliers, considering factors beyond pricing, including the supplier's capabilities and overall value provided. The procurement covers the entire University of Wyoming system, specifically targeting the Albany County jurisdiction, and seeks a vendor that can comprehensively address accessibility challenges in their learning management system. The successful vendor will need to provide a solution that seamlessly integrates with the existing Canvas environment and offers robust accessibility scanning and remediation capabilities.