Library Management Software

The Incorporated County of Los Alamos is seeking proposals for a comprehensive vendor-hosted integrated library system (ILS) for its Mesa Public Library and White Rock Branch through RFP25-61. The procurement targets a cloud-based Software-as-a-Service (SaaS) solution that will replace the current SirsiDynix Symphony system, which has been in use since 2014. The library management software must include fully operational modules for circulation, cataloging, serials, acquisitions, electronic ordering, reporting, and a public access catalog. The system will serve a population of 19,419, with 8,225 patron records and 185,095 item records, processing an annual circulation of 371,183 items across 50 staff workstations. Proposals will be evaluated across ten criteria including qualifications, references, technical specifications, implementation plan, and cost, with a total of 100 weighted points. The RFP timeline indicates proposals are due on August 29, 2025, at 2:00 p.m. Mountain Time, with an anticipated contract award date of November 4, 2025, and a potential contract term of up to fifteen years.

The RFP provides opportunities for local and state business preferences, including designations for local businesses, resident businesses, Native American businesses, and veteran businesses. Vendors must submit a valid New Mexico state-issued preference certificate and, for local preference, a current valid Los Alamos County Business License. The county requires proposers to complete a detailed Software Functionality Matrix and integrate with existing technologies such as Bibliotheca for RFID self-check and book security, Springshare for calendars and meeting room reservations, Librarica for print time management, and digital resource platforms like Overdrive, Hoopla, and Kanopy. While specific budget ranges are not explicitly stated, the county prefers training and implementation costs be incorporated into license or subscription fees, with an initial training group of approximately 15 staff members. Proposers must also comply with Los Alamos County's comprehensive technology standards, including requirements for server operating systems, network infrastructure, security protocols, and cloud-based service specifications.