Laptop/Hardware Refresh and Deployment Services

Tacoma School District No. 10 in Pierce County, Washington issued Request for Proposal 26014A on March 31, 2026, seeking qualified vendors to provide a comprehensive laptop and hardware refresh with deployment and removal services over a four-year contract period spanning June 1, 2026 through May 31, 2030. The procurement requires Dell Pro Education 11 PE11260 laptops for elementary and middle school students (grades K-8) with 22,879 units needed across the contract term; Dell Pro 14 PC14250 laptops for high school students (grades 9-12) with 9,960 units needed; Dell Pro 13 Plus PB13250 laptops for staff with 4,989 units needed; ViewSonic IFP7551 interactive displays with stands; Bretford TVC32 PAC-KEYC laptop carts; display carts; and associated accessory hardware items. Vendors must also provide deployment services, technology removal and relocation to other district locations, and surplus equipment management including data wiping services, with the implementation scheduled across multiple sites annually through fiscal years 2026-2027 through 2029-2030, serving the district's 29,000 students across more than 60 sites within its 56 square-mile service area. Proposals are due April 23, 2026 at 2:00 PM via the Bonfire electronic bidding platform, with the final day for vendor questions on April 14, 2026; district evaluation is anticipated by April 30, 2026 with contract award expected in June 2026. Awards will be made to the lowest price bidder for acceptable products or services within each category, with possible award scenarios including a single vendor for all hardware and services, multiple vendors with hardware to one vendor and services to another, or hardware categories divided among multiple vendors with services awarded separately; pricing must be guaranteed for six months from the contract date, and vendors must maintain adequate resources including storage space, vehicles, and staffing to execute deployment and removal services according to district specifications and site schedules, with all imaging infrastructure setup costs borne by the vendor.

This procurement is partially funded with federal funds, requiring all vendors to comply with Equal Employment Opportunity requirements, the Byrd Anti-Lobbying Amendment, and federal debarment and suspension regulations, with executed anti-lobbying certifications required for proposal acceptance. The RFP documents do not identify any existing incumbent vendors, preferred set-asides, or disadvantaged enterprise designations; however, all proposals must include a completed Exhibit B Signature Page and Offer and Acceptance Form, acknowledgment of all applicable addenda (numbered 1 through 4), confirmation of reviewed specifications in the appendices, and compliance certifications. The district reserves the right to award items to multiple vendors and may award entire product categories to a single vendor if deemed in the district's best interest. Specific deployment pull sheets and technology pictures provided in the RFP appendices document equipment configurations and requirements that vendors must integrate, including specifications for laptop cart construction, monitor setup configurations, and proper device labeling and asset tracking protocols through Intune management systems. While the RFP documentation does not explicitly state a total contract value or budget range, the scope of procuring over 37,000 laptops, multiple display units, carts, and four years of comprehensive deployment and removal services indicates a significant multi-year commitment; bidders must submit unit pricing across all four fiscal years via the provided Exhibits A-1 (hardware only), A-2 (services only), and A-3 (hardware and services combined) pricing templates.