RFP # 26015A

TACOMA SCHOOL DISTRICT #10

Purchasing Department

3321 S. Union Ave Tacoma, WA 98409

253-571-3380

Purchasing Department BID Document

RFP #: 26014A Release Date: March 31, 2026

Title: Laptop/Hardware Refresh and Deployment/Removal Services

Purpose: Tacoma Public Schools is requesting proposals from companies capable of providing District Wide Laptop, Laptop Cart, Display, Display Carts, additional accessory hardware items, optional items and Deployment/Removal Services. The contract length for these services is four years beginning June 1, 2026.

For Registration and Proposal Submittal Instructions go to Bonfire web site at:

https://tacoma.bonfirehub.com/portal/?tab=openOpportunities

Proposal Due Date/Time: 2:00 PM, April 23, 2026

Questions: May be submitted by using tab on the Bonfire bid page. Last day for questions is Tuesday, April 14.

Submission of Proposal: Closely follow the instructions for proposal submittal and document upload into Bonfire provided in Section 2 of this document.

Estimated Contract Start Date: June 1, 2026

Contents of this BID: Proposers are responsible for thoroughly reviewing the information provided in the following sections. Failure to follow instructions may disqualify a proposal.

1. Statement of Need and Background Information

2. Submittal Instructions

3. BID Terms and Conditions

4. Requirements

Section 1 Statement of Need and Background Information

SECTION I

GENERAL INFORMATION

1.0. Introduction

Tacoma School District prepared this BID document in order to procure Staff and Student Laptops, Laptop Carts, Display Screens and additional accessory hardware items, optional items and all Deployment/Removal services for District schools over a 4 year rollout.

This BID contains the instructions governing the proposals to be submitted by interested proposers. All proposers waive any right to claim damages of any nature, whatsoever, based upon the selection process. Proposers who submit proposals that do not follow the instructions, use the provided templates/spreadsheets or do not provide the information requested within this BID may be subject to immediate rejection. All proposals submitted shall be complete with pricing guaranteed for six (6) months from the date of the contract.

1.1. Background/Rationale:

This BID is for Laptops, Laptop Carts, Display screens, display carts, additional hardware items and services. This contract will serve the entire District with District managed purchasing, deployment and Vendor warehousing and delivery. The District intends to purchase the products listed in the estimated quantities indicated over a four (4) period as defined. Purchases of items will begin within 1 month of award notification for year one, and then yearly for subsequent years; with the option to buy additional quantities of items as needed for ongoing projects. Each item will be awarded to the apparent lowest price bidder of an acceptable product/service or product/service group.

Multiple awards are possible and a category of items in its entirety will be awarded to one vendor if it is in the best interest of the District. The District reserves the right to not award an item based on the best interests of the District relative to cost and contract administration.

1.2 District Background

The City of Tacoma is located on Puget Sound, the nation’s most beautiful salt water inland sea, in the heart of the Pacific Northwest’s evergreen playground. Tacoma has an area of nearly 48 square miles including 66 miles of shoreline. Tacoma School District No. 10 is the fourth largest district in Washington State, serving approximately 29,000 children in preschool through grade 12. The District consists of over 60 sites, 35 elementary schools, 9 middle schools, 7 high schools and 6 alternative learning centers and 5 administrative facilities. The District encompasses 56 square miles. The District has over 4,500 full and part time employees. Please visit the following web page for more information about the District: http://www.tacoma.k12.wa.us/information/Pages/AboutUs.aspx

1.3 Key Action Dates

Event: Date:

Release of BID Tuesday, March 31, 2026

Last Day for Vendor Questions Tuesday, April 14, 2026

Proposals Due 2:00 P.M., Thursday, April 23, 2026

District Evaluations Completed Thursday, April 30, 2026

Estimated Contract Award Date June 2026

1.4 Contacts

Tacoma School District No.10 Purchasing Department Lori Adams 3321 South Union Avenue Tacoma, WA 98409 253-571-3396 telephone 253-571-3388 fax E-mail: ladams1@tacoma.k12.wa.us http://www.tacoma.k12.wa.us/information/Pages/AboutUs.aspx mailto:ladams1@tacoma.k12.wa.us

Section 2 Submittal Instructions

2.1 Submittal Details

The vendor’s bid shall be submitted as described in this BID. The only information asked for will be considered as the bid. Each bidder shall bid exactly as specified herein. This BID will be managed electronically using the Bonfire on-line bid site. Proposers will need to register through the District’s website by going to https://tacoma.bonfirehub.com/portal/?tab=login

Once there, click on the Blue Bonfire link. Once in Bonfire, follow the instructions and use 840-59 and/or 203-75 and/or 207-75 and/or 203 and/or 204-54 and/or 205-54 as the commodity code for registration purposes. Your registration will be submitted to Bonfire for activation and review, which usually takes about 24 hours.

2.2. Opening

All bids will be opened at the time and place specified. All proposers and other interested persons are invited to be present virtually. Bid responses will be electronically submitted via Bonfire to the District Purchasing Department. All Proposal responses are to be submitted electronically by inputting information and uploading proposal documents to:

www.Bonfire.com. Submittals must be uploaded prior to the deadline of 2:00 PM on April 23rd. Please use the below information for the Zoom meeting:

Join Zoom Meeting https://us05web.zoom.us/j/87621432275?pwd=a5Ah9b7YjcbovVzhHmF4crbsVj5xHi.1

Meeting ID: 876 2143 2275 Passcode: 7C6pSW Any firm who would like to attend can also email the buyer, Lori Adams, ladams1@tacoma.k12.wa.us to receive a direct invite via email.

2.3. Withdrawals

No proposer may withdraw a proposal after the hour set for the opening thereof or before the award of the contract unless said award is delayed for a period exceeding ninety (90) days. The proposal must remain valid for at least one hundred eighty (180) days from the deadline for receipt of proposals. No alteration in any of the terms, conditions, delivery, quality, quantities or specifications of this solicitation will be considered without prior District consent.

https://tacoma.bonfirehub.com/portal/?tab=login https://us05web.zoom.us/j/87621432275?pwd=a5Ah9b7YjcbovVzhHmF4crbsVj5xHi.1 mailto:ladams1@tacoma.k12.wa.us

2.4. Steps for Submission of Vendor Bid (uploaded to Bonfire)

A. Exhibit A.1-A.3 -Bid Table Submittal– (upload Excel Bid Table(s) provided based on your bid selection for review)

B. Exhibit B Signature Page C. Exhibit C Anti-Lobby Certification Form, Signed D. Proposer Objection to District Standard Terms and Conditions (optional)

Notes:

• Logging in and/or uploading your file(s) does not mean your response is submitted.

Proponents must successfully upload all the file(s) and MUST click the submit button before the closing time.

• You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission. This will confirm that you have successfully submitted your BID response.

• Each submitted item of Requested Information will only be visible to the District after the BID closing time.

• If the file is mandatory, you will not be able to complete your submission until the requirement is met.

• Uploading large documents may take significant time, depending on the size of the file(s) and your internet connection speed.

• Please note the type and number of files allowed. The maximum upload file size of 1000mb. Please do not embed any documents within your uploaded file, as they may not be accessible or evaluated.

• Minimum systems requirements: Internet Explorer 1.1, Microsoft Edge, Google Chrome, or Mozilla Firefox, Java Script must be enabled.

Need help? Please contact Bonfire directly at support.bonfire@eunasolutions.com for technical questions or issues related to your submission.

2.5 Multiple Proposals

Vendors may submit multiple responses to the BID, based on the Bid Tables (Exhibits A.1-A.3).

For Example:

• Hardware only (Exhibit A.1)

• Services only (Exhibit A.2)

• A combined response for both Hardware and Services (Exhibit A.3) mailto:support.bonfire@eunasolutions.com

However, each proposal must be a separate, complete package, which can be considered independently of any other proposals from the same vendor.

2.6 Right to Request Clarification or Missing Information

To assist in determining bidder/proposer responsibility and responsiveness, the District reserves the right to request clarification or the submission of missing information that was requested in this solicitation. The District may, at its sole discretion, determine whether such information is necessary to evaluate the bid/proposal and whether the omission constitutes a material deviation that renders the bid/proposal non-responsive.

Fax copies of the vendor’s proposal will not be allowed.

Section 3

RFP Terms and Conditions

3.1 Addenda

Should the District consider it necessary to revise any part of this BID, an addendum will be made available to all interested parties by updates to the BID on Public Purchase web site. All official clarifications or interpretations of the proposal documents will be by written addenda and will also be posted on the District’s web site. Clarification given in any other form will be informal and unofficial.

3.2 Awards

The successful vendor(s) will be notified by the Purchasing Office following purchase approval by Tacoma School District No. 10. The District reserves the right to reject any and all proposals, to waive any and all informalities and the right to disregard all non-conforming, non-responsive, or conditional responses.

The District reserves the right to award this bid based on the following scenarios, of which is determined to be the most advantageous for the district while meeting the requirements of the district.

Award option 1: Single Vendor awarded Hardware/Services per A.3 Award option 2: Multiple Vendor award, Hardware A.1 to vendor X and Services A.2 to vendor Y.

Award option 3: Multiple vendor award, Hardware A.1 by category, category B and C to vendor X and Category A to vendor Y and services A.2 to vendor Z.

The District may conduct such investigations as it deems necessary to assist in the evaluation of any proposal and to establish the qualifications and financial ability of the vendor to supply materials and/or services to the District's satisfaction within the prescribed time.

The District may with the consent of the Vendor increase or decrease quantities as well as add new items at periods during the contract which are advantageous to both parties.

The District reserves the right to reject the proposal of any vendor which does not pass any such evaluation to the District's satisfaction. If the contract is to be awarded, the District anticipates that it will give the successful vendor (the Contractor) a Notice of Award within ninety (90) days after the Proposal Due Date.

3.3 CONTRACT DURATION

The subsequent contract will be for 4year term with the anticipated contract start date of June 1, 2026 running through May 31, 2030. The cost will remain firm through the initial contract term and will include all charges that may be incurred in fulfilling the requirements of this initial contract.

3.4 CONTRACTUAL TERMS

If selected by the District to provide the services, equipment and features in this RFP, the District and the apparent successful proposer will enter into a contract for the services, equipment and features determined to be provided by the proposer, incorporating the services, equipment and features, the proposer’s responses to this RFP and the District standard contract terms and conditions. Proposers must review these standard terms by going to the District web siteat:https://www.tacomaschools.org/purchasing/Pages/default.aspx Link provides the standard terms and conditions, which are included with the District’s contract template on this page. Proposers who object to any of these standard terms and conditions must upload a document titled “Proposer Objection to District Standard Terms and Conditions” with their submittal in Bonfire that clearly specifies the objectionable items.

This document must include a rationale for the objections and proposed alternative language. Any objections noted will be subject to negotiation with the apparently successful proposer and subsequent approval by the District’s General Counsel. If the District is unable to agree on contractual terms and conditions with the apparent successful proposer, the District may, at its discretion, enter into negotiations with the next top scoring proposer.

a. Annual Performance Review. The District’s Superintendent or designee shall review the Contractor’s performance during each school year annually in July of each year of the contract. Any unsatisfactory results, whether costs or service, shall be corrected by the Contractor within thirty (30) days written notice of unsatisfactory performance. Failure by the Contractor to correct the unsatisfactory performance shall result in termination of the contract for default under the District’s standard terms and conditions, item 38, Termination for Breach or Default.

b. Contract Administration Plan. Following the award of a Contract, the selected Contractor and the District Athletics Department will jointly develop a Contract Administration Plan. As a minimum, the Plan will require quarterly and annual performance review for the duration of the Contract. The Plan will include both Contractor and District roles and responsibilities. The Plan must be developed prior to the Contract start date and no later than September 1, 2026

3.5 Format of BID

Due to the internal purchasing policies of Tacoma School District, this BID is created to determine the best Hardware, and Deployment/Removal provider for the District. To this end, the District requires all vendors to use the forms provided within the BID to furnish information for evaluation. This may not be the format that is usual for proposer or company; however, it is a requirement of this BID process.

3.6 Tacoma School District No. 10 Not Responsible for Preparation Costs

Costs incurred by a vendor in preparation of its proposal, including any travel and personal expenses, may not be charged as an expense of performing the contract awarded as a result of the vendor’s submission of a proposal to the BID. The District shall not pay for costs https://www.tacomaschools.org/purchasing/Pages/default.aspx incurred for proposal or contract preparation as a result of termination of this BID or termination of the contract resulting from this BID.

3.7 Disclosure of Proposal Contents

All proposals and other material submitted become the property of the District and may be returned only at the District's option. The District reserves the right to use any ideas presented in response to the BID. The District is a public entity covered by the Washington Public Records Act, Chapter 42.17 RCW, and will release records submitted to it in compliance with this Act.

3.8 Minority Owned and Women Owned Business Enterprises

The District encourages the participation of minority owned and women owned business enterprises in this proposal.

3.9 Prevailing Wages

This project does not fall under the prevailing wage requirements. The successful proposer will not be required to submit prevailing wage documentation to the District.

3.10 Questions Received Prior to Opening of Proposals

All questions must be submitted electronically through www.bonfire.com by the due date using the questions tab on the Bonfire bid page. There are generally two types of questions.

One involves directing the questioner to the specific section of the BID where the answer may be found. The second type of question involves clarifying or interpreting parts of the BID. Response to the second type of question will be provided to all potential vendors by written addendum posted on the Bonfire web site.

Respondents are expected to fully and carefully review the entire BID and all corresponding documents before submitting questions. By submitting a question, the Proposer acknowledges that it has reviewed the BID and has made reasonable efforts to locate the information prior to asking. The District reserves the right to disregard questions that are duplicate, irrelevant, or demonstrates that the respondent has not reviewed the solicitation material in full.

The District reserves the right to disregard or decline to respond to any questions that appear to be generated by artificial intelligence and that are not specifically tailored to the requirements of this solicitation. Respondents are responsible for ensuring that all submitted questions are relevant, accurate and reflective of a genuine review of the solicitation documents.

3.11 Required Review

Proposers shall carefully review this solicitation for defects and questionable or objectionable material. Comments concerning any defect and/or questionable or objectionable material must be made in writing and received by the Purchasing Manager at least ten (10) business days prior to the deadline for receipt of proposals. This will allow http://www.bonfire.com/ for issuance of any necessary amendments/addendums. It will also help prevent the opening of a defective solicitation and exposure of vendors’ proposals upon which award could not be made. Protests based upon any omission, error, or the content of the solicitation will be disallowed if not made in writing to the Purchasing Manager at least ten (10) business days prior to the deadline for receipt of proposals.

3.13 Billing

Payment will be made from vendor's original invoices. Purchase order number(s) must appear on the invoice(s) along with the employee’s name. Itemization must show quantity, unit, name of article or description, price and total. Payment will not be authorized until equipment and installation or services have been accepted by the District

3.14 Appeals

Firms who wish to appeal a disqualification of proposal or the award of contract may submit the appeal in writing to the District Office within seven (7) calendar days of the postmark on the Notice of Award or disqualification.

Appeals should be sent to the following address:

Cheri Estrada, Director of Purchasing RFP 26014A Appeal Tacoma Public Schools 3321 South Union Ave.

Tacoma, WA 98409

The appeal must describe the RFP and specific citation of law, rule or regulation upon which the protest is based. Include any and all supporting documentation. Neither the judgment used in the scoring by individual evaluators nor disagreement with the procurement process shall constitute grounds for appeal. The District will not consider any protest based on items that could have been or should have been raised prior to the deadline for submitting questions or requesting addenda. The filing of a protest shall not prevent the District from executing a contract with any other firm.

3.15 Protests

Proposers who want to protest an award decision will have five (5) business days following the announcement of the apparently successful proposer in which to file a protest (based on postmark date).

Protests should be sent to the following address:

Cheri Estrada, Director of Purchasing

RFP 26014A Protest Tacoma Public Schools 3321 South Union Ave.

Tacoma, WA 98409

Requirements. The written protest must include a detailed statement of legal and factual grounds for the protest, including a description of the resulting prejudice to the protestor.

The subjective evaluation decisions of the District Evaluation Team is not subject to protest. The protest must be timely and the protestor must be an interested party. Failure to comply with these requirements may be grounds for dismissal of the protest.

The Director of Purchasing will respond in writing to any protests within five (5) business days after receipt.

3.17 Non-Collusion

The vendor, by affixing its signature to this solicitation, certifies that this BID response is made without prior understanding, agreement or connection with any corporation, firm or person submitting an BID response for the same materials, supplies, or equipment, and is in all respect fair and without collusion or fraud. The vendor understands that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

1.16. Taxes

All purchases will be subject to Washington State sales taxes; however, do not include any taxes in your pricing submittal.

1.17. Licenses

The successful Contractor(s) shall have and maintain a valid and appropriate business license (if applicable), meet all local, state, and federal codes, and have current all required local, state, and federal licenses.

1.18. Performance

On failure of the successful proposer to furnish any articles as specified in the contract, within the time and of the quality specified, the District reserves the right to purchase same in the open market. If a greater price is incurred, the District shall have the right to collect the difference from the successful proposer.

1.19. Felons Prohibited

The School District prohibits any employee of the contractor from working at a public school who has contact with children at the school during the course of his or her employment and who has pled guilty to or been convicted of any felony relating to children.

1.20. Assurances

The District and the Contractor agree that all activity pursuant to any Agreement resulting from this solicitation will be in accordance with all the applicable current federal, state, and local laws, rules, and regulations.

1.21. Federal Financial Assistance

Federal funds will be used to fund, pay, or reimburse all or a portion of the Contract and Contractor will comply with all applicable Federal law, regulations, executive orders, policies, procedures, and directives and the following clauses will be incorporated into the Contract:

A. EQUAL EMPLOYMENT OPPORTUNITY: During the performance of this Contract, Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:

1. Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

3. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other General Provisions 2009, revised 10/06/2018, 10/27/2020, 12/15/2020 Page 12 of 20 employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.

4. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

5. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

6. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

7. The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through

(8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor.

The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:

Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

1.22. Byrd Anti-Lobbying Amendment

1. Contractors who apply or bid for an award of $100,000 or more shall file the required certification with District. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the District.

2. If applicable, Contractor must sign and submit to the District the following certification: APPENDIX A, 44 C.F.R. PART 18 – CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that:

a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.

Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Contractor, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap.38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. Signature of Contractor’s Authorized Official Name and Title of Contractor’s Authorized Official Date.

4. Certification Regarding Fraud, Bribery or Gratuity Violations: Federal funds will be expended under this Contract. As such, by submitting a response to this solicitation, contractor acknowledges that by submitting and signing any reports or invoices pursuant to any Agreement resulting from this solicitation, will be deemed that they certify to the best of their knowledge and belief that the information provided is true, complete, and accurate and the expenditures, disbursements, and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award.

And furthermore, the contractor is aware that any false, fictitious, or fraudulent information or the omission of any material fact, may subject the contractor to criminal civil or administrative penalties for fraud, false statements, false claims, or otherwise. Furthermore, the contractor agrees to disclose in writing, in a timely manner, to the District, any violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting this award; and any potential conflict in accordance with applicable Federal policy.

5. Hours of Labor: The Contractor and Subcontractors shall be bound by the provisions of RCW Chapter 49.28 (as amended) relating to hours of labor. Except as set forth in the Special Provisions, eight (8) hours in any calendar day shall constitute a day's work on a job performed under this Contract. In the event that the work is not performed in accordance with this provision and in accordance with the laws of the State of Washington, then this Contract may be terminated by the District for the reason that the same is not performed in accordance with the public policy of the State of Washington as defined in said statutes.

1.23 Debarment, Suspension, Ineligibility and Voluntary Exclusion: By signing the Signature/Offer & Acceptance form, the Offeror certifies that they have not been debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs under executive order 12549 and 12689. The Offeror shall comply with regulations implementing Office of Management and Budget Guidance in Non-procurement Debarment and Suspension codified at 2 CFR Part 180 and 2 CFR Part 417. These regulations restrict transactions with certain parties that are debarred, suspended or otherwise excluded from, or ineligible for, participation in Federal assistance programs or activities. (Only applies to contracts over $25,000)

Section 4 District Requirements

SPECIFICATIONS/TECHNICIAL REQUIREMENTS FOR EQUIPMENT and

SERVICES

Order Size: The District will order supplies in the quantities shown for each line item in Bonfire over a four year deployment period (See Exhibit A.1-A.3 – Bid Tables for Hardware and Services schedule). Each year with estimated quantities is clearly defined.

The District reserves the right to adjust the quantities based on enrollment and/or need of staff.

Conflict of Interest: No director, employee or agent of the Vendor/Contractor shall give or receive any commission, fee, rebate, gift or entertainment of significant cost or value in connection with the work, or enter into any non-consumer business arrangement with any director, employee or representative of Tacoma School District No. 10, other than as a representative of the District, without prior written notification thereof to the District.

Any representative(s) authorized by the District's Superintendent, may audit all records of the Vendor/Contractor, that pertain to the Tacoma School District, for the sole purpose of determining whether there has been compliance with this paragraph. Information obtained through this process shall be administered confidentially.

Acceptability: Only products listed will be accepted. All services as listed must be adhered to with no deviation or changes. The District reserves the right to be the sole judge of acceptability.

Quantity: Order quantities are indicated for each line item in the Bid Table. These are to be used when completing the Bid tables. Do not change by increasing or decreasing.

Award: The bid may be awarded to multiple vendors. A category of items in its entirety may be awarded to one vendor if it is in the best interest of the District. Purchases of items will begin within 1 month of award notification for year one, and then yearly for subsequent years. Each category of items will be awarded to the apparent lowest price bidder of an acceptable product/service or product/service group. Multiple awards are possible and a category of items in its entirety will be awarded to one vendor if it is in the best interest of the District. The District reserves the right to not award an item based on the best interests of the District relative to cost and contract administration.

Categories are defined as the following: (notated on Bid Table)

Category A; Displays (item A)

Category B: Laptops (item B, C, D) and optional items (monitors, adapters, headphones, document cameras)

Category C: Bretford Carts (item E) under optional items

Performance: On failure of the successful bidder to furnish any articles as specified in the contract and of the quality specified, the District reserves the right to purchase same in the open market. If a greater price is incurred, the District shall have the right to collect the difference from the successful bidder. Poor performance, including late deliveries, may result in contract termination.

Services Requirements: The vendor will be required to have adequate resources (storage space, Vehicles, and staffing) to perform the work within the methods/requirements, time schedule created and as indicated by the District in the Vendor Service Requirements below, -, Sites per year (Appendix A) and pictures (Appendix B) provided and sample DeployPullSheets (Appendix C).

The vendor will be working directly with District Director of Deployment and the Purchasing Department. In the scenario that the Product vendor is different than the Services vendor (award option 2 and 3) for the corresponding product,The Product vendor will be directly shipping the product to the Service vendor, for processing and staging to be ready for deployment per the provided schedule.

The winning Services bidder is expected to install and configure the new laptops, carts, displays with carts, and additional hardware items to the District’s specifications.

(See Below Vendor Service Requirements listed, along with Appendix A-C)

HARDWARE SPECIFICATIONS

ITEM A – DISPLAY (see manufacturer for specifications)

• ViewSonic IFP7551

• VB-STND-001 Stand

• 2-Years Extended On-Site Warranty

ITEM B

Dell Pro Education 11 PE11260 Qty. Per year

Qty. for all 4 years

For Elementary & Middle School Student Computers (Grades K thru 8)

Yr 1: 7579 Yr 2-4: 5100

22,879

Description SKU Quantity Dell Pro Education 11 PE11260 [K-8 Touch Basic ADP] 210-BTZJ 1 Intel(R) N150 (6M Cache, up to 3.60 GHz) 379-BGPN 1 Windows 11 Pro, Natl Aca ENTRY. K12 EDU only 619-BBPY 1 Bottom Door, 2n1 321-BMQF 1 8 GB LPDDR5, 4800 MT/s, Integrated 370-BDSS 1 Intel(R) Graphics for Intel(R) Processor N150 with 8GB Memory 338-CVCM 1

M.2 128GB UFS 400-BTYW 1

Laptop, 11", Touch, HD, AG, 2n1 391-BKRH 1 Palmrest, 2n1, no WFC 346-BMVS 1 HD Camera, Temporal Noise Reduction, No Camera Shutter, Dual Mic 319-BBIK 1 English US non-backlit 583-BNNZ 1 Intel(R) AX211 Driver 555-BNJC 1 Intel Wi-Fi 6E (6 where 6E unavailable) AX211 + Bluetooth 555-BJNJ 1 3-cell, 55 Wh, ExpressCharge Capable, ExpressCharge Boost Capable 451-BDKX 1 65W USB-C AC adapter 492-BDTG 1 E4 Power Cord 1M for US 537-BBDO 1 Quickstart Guide 340-DYJN 1 Documentation 340-DNBV 1 ENERGY STAR Qualified 387-BBLW 1 Mix Model Ship, Type C, 65W, 2- in-1 340-DYMP 1 EPEAT Gold with Climate+ 379-BDZB 1 Intel(R) Processor N150/N250 CPU Label 389-FQHG 1 Non-vPro 631-BCLX 1 English, French, Spanish, Brazilian Portuguese 619-BBPD 1 Onsite/In-Home Service After Remote Diagnosis, 1 Year 726-5752 1 Onsite/In-Home Service After Remote Diagnosis, 3 Year Extended 726-5774 1 Dell Limited Hardware Warranty 726-5861 1 Dell Limited Hardware Warranty Extended Year(s) 975-3461 1

Accidental Damage Service, 4 year 726-5819 1 Activate Your Microsoft 365 For A 30 Day Trial 630-ABBT 1 Dell Additional SW - Dell Pro Laptop 658-BFYY 1

ITEM C

Dell Pro 14 PC14250 Qty. Per year

Qty. for all 4 years

For High School Student Computers (Grades 9 thru 12) 2490 9960 Description SKU Quantity Dell Pro 14 (PC14250) XCTO Base [9-12 Touch Basic ADP] 210-BPBS 1 Intel(R) Core(TM) 3 100U (6 cores, up to 4.7 GHz) 379-BGGS 1 Windows 11 Pro 619-BBQD 1 Magnetite color, textured finish 354-BBKD 1 16 GB: 1 x 16 GB, DDR5, 5600 MT/s (5200 MT/s with Intel Core processors) 370-BCMP 1 Integrated Intel(R) graphics for Intel(R) Core(TM) 3 100U processor 338-CRJR 1

256 GB TLC SSD 400-BSKQ 1

English, French, Spanish, Brazilian Portuguese 619-BBPD 1 14", Touch, FHD+, IPS, 400 nits, 100% sRGB, Anti-Glare, FHD+IR Cam 391-BKQQ 1 No Fingerprint Reader 346-BLPB 1 FHD HDR + IR Camera, Facial Recognition, TNR, Camera Shutter, Microphone 319-BBKH 1 English US non-backlit Copilot key keyboard, 79-key 583-BMLR 1 Intel vPro Enterprise Management Not Offered 631-BCBH 1 Intel(R) AX211 WLAN Driver 555-BMMG 1

Intel® Wi-Fi 6E (6 where 6E unavailable) AX211, 2x2, 802.11ax, Bluetooth® 5.3 wireless card 555-BLLQ 1 3-cell, 55 Wh, ExpressCharge Capable, ExpressCharge Boost Capable 451-BDKX 1 65W USB-C AC adapter 492-BDTG 1 E4 Power Cord 1M for US 537-BBDO 1 Quick Start Guide 340-DTVR 1 Documentation 340-DNBV 1 ENERGY STAR Qualified 387-BBLW 1 Custom Configuration 817-BBBB 1 Dell Pro 14 (PC14250) Mix Model, 65W, Type-C 340-DVZM 1 EPEAT Gold with Climate+ 379-BDZB 1 Intel® Rapid Storage Technology Driver 409-BCYQ 1 Intel(R) Core(TM) 3 Label 389-FHKF 1 Onsite/In-Home Service After Remote Diagnosis, 1 Year 714-0169 1 Onsite/In-Home Service After Remote Diagnosis, 3 Year Extended 714-0191 1 Dell Limited Hardware Warranty 714-0313 1 Dell Limited Hardware Warranty Extended Year(s) 975-3461 1 Accidental Damage Service, 4 year 714-0271 1

Dell Additional SW - Dell Pro Laptop 658-BFVB 1

ITEM D

Dell Pro 13 Plus PB13250 Qty. Per year

Qty. for all 4 years

For Staff Computers Yr 1: 1619 Yr 2: 917 Yr 3: 1282 Yr 4: 1170

Description SKU Quantity Dell Pro 13 Plus (PB13250) XCTO Base [Staff Touch 2-in-1 Basic ADP] 210-BPKV 1 Intel(R) Core(TM) Ultra 5 235U vPro(R) (12 TOPS NPU, 12 cores, up to 4.9 GHz) 379-BFXD 1 Windows 11 Pro 619-BBQD 1 16 GB: 1 x 16 GB, DDR5, 5600 MT/s (5200 MT/s with Intel Core processors) 370-BCNG 1 Integrated Intel graphics for Intel Core Ultra 5 235U vPro processor 338-CRWK 1

256 GB TLC SSD 400-BSLK 1

2in1 13.3", Touch, FHD+, 300 nit, 100% sRGB, Pen Support, FHD Cam 391-BJVN 1 No Fingerprint Reader, No Smart Card Reader 346-BLLD 1 FHD HDR RGB Camera, TNR, Camera Shutter, Microphone 319-BBKK 1 English US backlit Copilot key keyboard 583-BMWW 1 Intel AX211 WLAN Driver 555-BLYT 1 Intel® Wi-Fi 6E AX211, 2x2, 802.11ax, Bluetooth® 5.3 card 555-BLLZ 1 3-cell, 55 Wh, ExpressCharge Capable, ExpressCharge Boost Capable 451-BDKX 1 65W USB-C AC adapter 492-BDTG 1 E4 Power Cord 1M for US 537-BBDO 1 Quick Start Guide 340-DTTX 1 Documentation 340-DNBV 1 ENERGY STAR Qualified 387-BBLW 1 Custom Configuration 817-BBBB 1 Dell Pro 13 Plus Mix Model 340-DTRN 1 EPEAT Gold with Climate+ 379-BDZB 1 Intel(R) Connectivity Performance Suite 640-BBTF 1 Intel Core Ultra 5 vPro Processor Label 389-FJMH 1 Intel Rapid Storage Technology Driver 409-BCYP 1 No WWAN Tray (WLAN only) 321-BLQT 1 English, French, Spanish, Brazilian Portuguese 619-BBPD 1 Intel vPro Enterprise Technology Enabled 631-BCCC 1 Dell Limited Hardware Warranty 714-0464 1 Onsite/In-Home Service After Remote Diagnosis, 1 Year 714-6658 1 Onsite/In-Home Service After Remote Diagnosis, 3 Year Extended 714-6680 1 Dell Limited Hardware Warranty Extended Year(s) 975-3461 1

Accidental Damage Service, 4 Years 714-0422 1

Dell Additional SW - Dell Pro Laptop 658-BFVB 1

ITEM E – BRETFORD CART (see manufacturer for specifications)

Bretford TVC32 PAC-KEYC

Services Specification Requirements

New Tech Services

The vendor will handle new computing equipment deployments as indicated below as identified by Tacoma Public Schools. In all rooms where there is equipment that is to be deployed by the vendor, this equipment will be identified in a spreadsheet provided by TPS. The vendor will be required to have adequate resources

(storage space, vehicles, and staffing) to perform the work within the time schedule created and as indicated below by Tacoma Public Schools.

Legacy or New Technology

Device Item Example

New

Student Laptop Cart

- Bretford Cube Cart Mini, Charge 20 AC

OR

- Bretford Cube Cart Mini, Charge 32 AC

Carts will be delivered to vendor site, and will be stored there until deployment to Tacoma Public Schools, per TPS produced schedule

Vendor will Un-package, and dispose of all packaging, at vendor site.

Vendor will Collect the Cart Keys per TPS location and provide all keys to the Tacoma public schools party to be identified, as each site is deployed per the schedule provided by Tacoma Public Schools

Vendor will Label Cart with the School name & Cart name on a 3 1/2" x 5" label covered with a clear label protector. Vendor will supply, produce and apply these labels to front and back of the cart per TPS Specifications.

See Picture #1 & 2, Laptop Cart Front & Back

Within the cart, Vendor will Label each slot with the Cart # and Slot # on a 3/4" x 2 1/4", covered with a clear 1" x 2 5/8" label protector. Vendor will supply, produce and apply this label to the location on the device identified by Tacoma Public Schools per TPS specifications.

See Picture #3, Laptop Cart Slots

Vendor will Wire all of the power from the student Laptop computers into the cart, as specified by Tacoma Public Schools.

See Picture #4, Laptop Cart Wiring

Vendor will Perform all of the activities outlined below to the Student Laptops section.

Vendor will Store the completed carts until the scheduled delivery date and time as identified by Tacoma Public Schools.

Vendor will Deliver on the date and time identified to the site and individual rooms as indicated by Tacoma Public Schools, per the deployment spreadsheet provided by TPS.

See VendorDeploy&PullSheets.xlsx sheet titled PC Tech Deploy Sheet

New

Student Laptops -Item B or C

(deployed into a cart)Dell Pro

Education 11 PE11260Or Dell Pro 14 PC14250

Student Dell Laptops will be delivered to vendor site, and will be stored there until deployment to Tacoma Public Schools

Vendor will Un-package, and dispose of all packaging, at vendor site.

If the Laptop battery is not installed in the laptop, then Vendor will install.

Vendor will Label with District "Property of Tacoma Public Schools" label, provided by Tacoma Public Schools Purchasing Department, and apply this label to the location on the device identified by Tacoma Public Schools.

See Picture #5, Student Laptop Labeling Vendor will Label with the School Year Deployed and Machine Name Label on a 3/4" x 2 1/4", covered with a clear 1" x 2 5/8" label protector. Vendor will supply, produce and apply this label to the device identified by Tacoma Public Schools.

Vendor will Input the following information into a spreadsheet provided by Tacoma Public Schools: PO#, Device Serial #, wireless Mac Address and Machine Name See VendorDeploy&PullSheets.xlsx sheet titled PC

Tech Deploy Sheet Vendor will Provide the above spreadsheet to Tacoma Public Schools, to the TPS party identified witin 5 days of delivery to vendor site.

Vendor will Apply Bios Configuration as indicated by Tacoma Public Schools, prior to SCCM imaging of each device.

Vendor will Image machines at the vendor location, using Intune (and in some situations SCCM) as defined by TPS, with a Tacoma public Schools software image on the Tacoma Public Schools network, connected to the vendor site. End state the computers will be fully imaged, domain joined and production ready to be deployed in a completed state.

* All costs related to setup of the imaging infrastructure and hardware at the vendor site for imaging of Tacoma Public Schools image falls to the vendor.

Vendor will Perform all of the activities outlined above to the Carts, then slide the laptop into the corresponding cart slots.

Vendor will Store the completed carts until the scheduled delivery date and time as identified by Tacoma Public Schools.

Student Laptops Item B or CDell Pro Education 11 PE11260Or

Dell Pro 14 PC14250

Student Dell Laptops will be delivered to vendor site, and will be stored there until deployment to Tacoma Public Schools

Vendor will Un-package, and dispose of all packaging, at vendor site.

If the Laptop battery is not installed in the laptop, then Vendor will install.

Vendor will Label with District "Property of Tacoma Public Schools" label, provided by Tacoma Public Schools Purchasing Department, and apply this label to the location on the device identified by Tacoma Public Schools.

See Picture #5, Student Laptop Labeling Vendor will Label with the School Year Deployed and Machine Name Label on a 3/4" x 2 1/4", covered with a clear 1" x 2 5/8" label protector. Vendor will supply, produce and apply this label to the device identified by Tacoma Public Schools.

Vendor will Input the following information into a spreadsheet provided by Tacoma Public Schools: PO#, District Barcode, Device Serial #, wireless Mac Address and Machine Name See VendorDeploy&PullSheets.xlsx sheet titled PC

Tech Deploy Sheet Vendor will Provide the above spreadsheet to Tacoma Public Schools, to the TPS party identified witin 5 days of delivery to vendor site.

Vendor will Apply Bios Configuration as indicated by Tacoma Public Schools, prior to SCCM imaging of each device.

Vendor will Image machines at the vendor location, using Intune (and in some situations SCCM) as defined by TPS, with a Tacoma public Schools software image on the Tacoma Public Schools network, connected to the vendor site. End state the computers will be fully imaged, domain joined and production ready to be deployed in a completed state.

Vendor will Store the completed laptops until the scheduled delivery date and time as identified by Tacoma Public Schools.

Vendor will deliver and deploy (check-out) the laptops to the sites and students on the day and time indicated by Tacoma Public Schools.

New Staff Dell Laptop

- Item DDell Pro 13 Plus PB13250

Staff Dell Laptops will be delivered to vendor site, and will be stored there until deployment to Tacoma Public Schools

Vendor will Un-package, and dispose of all packaging, at vendor site.

If the Laptop battery is not installed in the laptop, then vendor will install.

Vendor will Label with District "Property of Tacoma Public Schools" label, provided by Tacoma Public Schools Purchasing Department, and apply this label to the location on the device identified by Tacoma Public Schools.

See Picture #6, Staff Laptop Front Vendor will Label with the School Year Deployed and Machine Name Label on a 3/4" x 2 1/4", covered with a clear 1" x 2 5/8" label protector. Vendor will supply, produce and apply this label to the device identified by Tacoma Public Schools.

Vendor will Input the following information into a spreadsheet in a format provided by Tacoma Public Schools: PO#, District Barcode, Device Serial #, wireless Mac Address and Machine Name See VendorDeploy&PullSheets.xlsx sheet titled PC

Tech Deploy Sheet Vendor will Provide the above spreadsheet to Tacoma Public Schools, to the TPS party identified Apply Bios Configuration as indicated by Tacoma Public Schools Vendor will Image machines at the vendor location, using Intune (and in some situations SCCM) as defined by TPS, with a Tacoma public Schools software image on the Tacoma Public Schools network, connected to the vendor site. End state the computers will be fully imaged, domain joined and production ready to be deployed in a completed state.

Vendor will Store the laptops until…