Lane County FMS Vehicle Exhaust System

The Oregon Military Department (OMD) has issued an Invitation to Bid (ITB) for the Lane County FMS Vehicle Exhaust System project, seeking a contractor to remove and replace the existing vehicle exhaust system at the Lane County Armed Forces Reserve Center in Springfield, Oregon. The procurement involves comprehensive construction services, including all necessary labor, materials, transportation, equipment, and services to complete the exhaust system upgrade. Specific deliverables include installing new exhaust hose reels, fans, and associated mechanical and electrical infrastructure, with a mandatory requirement for system commissioning and performance testing to measure face velocity, cubic feet per minute, and motor electrical amperage. The project requires bidders to demonstrate technical capability, provide a bid bond, comply with prevailing wage rates, and submit required disclosures and certifications. Key procurement dates include a mandatory pre-bid conference held on August 24, 2023, with bid submissions due by September 12, 2023, at 2:00 PM PT. The project timeline stipulates a 10-calendar-day start period from the Notice to Proceed, with substantial completion targeted at 120 calendar days and final completion at 150 calendar days.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged business enterprises. Four bidders submitted responsive bids: DSL Builders LLC, Apex Mechanical, Harvey Price Company, and Columbia Allied Services, with Harvey Price Company ultimately selected as the apparent low, responsive bidder. The total contract value is $199,873, which includes a base bid of $189,873 and a $10,000 owner-controlled contingency. The project is anticipated to be funded through a combination of state and federal funds, with an original estimated project cost range between $175,000 and $210,000. Bidders were required to demonstrate non-debarment status, provide contractor references, and submit a 1st Tier Reporting Form. Performance and payment bonds will be required, along with evidence of appropriate insurance coverage before the Notice to Proceed is issued. The contract will be managed by the Oregon Military Department's Joint Force Headquarters, Oregon National Guard Installations Division, with the work located in Lane County, Oregon.