Kitchen Exhaust Cleaning and Maintenance Services

The County of San Mateo, through San Mateo Medical Center (SMMC), is requesting proposals for Kitchen Exhaust Cleaning and Maintenance Services with proposals due October 14, 2026 at 1:00 p.m., and questions due September 30, 2026 at 1:00 p.m. A local-business preference of 5 to 10 percentage points applies depending on proposer classification as a Local Business, Local Non-Profit, Small Business, Micro Business, Small Non-Profit, or Micro Non-Profit.

The scope encompasses exhaust and duct degreasing to remove flammable grease buildup from kitchen exhaust systems and hoods, commercial kitchen filter sales and exchanges with regular cleaning, fan belt maintenance and replacement, submission of required regulatory documentation, and emergency support operations available 24/7/365 for same-day and urgent cleaning needs. Services are performed across SMMC's acute-care hospital in San Mateo and long-term care facilities in San Mateo and Burlingame, plus outpatient clinics throughout San Mateo County. The contract term is five years with no renewal options.

Minimum qualifications require five years of similar-service experience, legal authorization to conduct business in California, SAM.gov registration, and General Liability insurance of $1 million per occurrence, Professional Liability of $1 million per occurrence and $3 million aggregate, and Cyber Liability of $5 million per occurrence for Privacy and Network Security. Evaluation criteria are weighted as follows: Project Approach (30 points), Firm Qualifications (25 points), Team Qualifications (20 points), and Price (25 points). Proposals must be submitted electronically through the eProcurement portal. Contractors must comply with the County's Living Wage Ordinance (currently $17.00 per hour, adjusted annually by CPI-U capped at 3.5%), HIPAA Business Associate Agreement requirements, Section 504 Rehabilitation Act compliance, fingerprinting certification for employees with child contact, and vendor access and data-security policies. No pre-proposal conference or site visit is scheduled.