Kitchen Equipment Maintenance and Repairs Contract

The West Virginia Division of Corrections and Rehabilitation is procuring an open-ended kitchen equipment maintenance and repairs contract for Salem Correctional Center and Jail (located at 7 Industrial Boulevard, Industrial, West Virginia 26426, spanning Harrison and Doddridge Counties). The procurement encompasses preventative maintenance and inspections, corrective maintenance, repairs, replacement parts, and installation of new devices and equipment for a comprehensive range of kitchen equipment including ranges, hoods, condensing units, freezers, coolers, ice machines, food warmers, dishwashers, steamers, tilting skillets, stoves, mixers, slicers, motors, and related sink and plumbing systems. Contractors must submit pricing in four components: quarterly preventative maintenance unit pricing (four visits annually during regular business hours), hourly rates for corrective maintenance labor categorized as regular, overtime, holiday, and emergency hours (estimated at 100 regular hours, 16 overtime hours, 8 holiday hours, and 8 emergency hours annually), and a percentage markup on replacement parts with an estimated annual cost of $20,000. Required qualifications include West Virginia contractor licensure, a minimum of five years' experience in kitchen equipment maintenance, evidence of factory training, and appropriate certifications for electricians and plumbers. Corrective maintenance response times are critical, with two-hour telephone response and 24-hour on-site response during normal operations, while emergency services must be addressed within 30 minutes by telephone and four hours on-site, supported by mandatory 24/7/365 emergency telephone service. The solicitation schedule includes a non-mandatory pre-bid meeting on March 6, 2026, at 10:00 AM EST, a deadline for written questions on March 10, 2026, at 2:00 PM EST, and a bid submission deadline of March 17, 2026, at 10:30 AM EST, with public bid opening at 11:00 AM EST the same day. Contractors must comply with all Division of Corrections and Rehabilitation security requirements, including background checks, security orientation, temporary ID procedures, and tool inventory controls, and travel time must be incorporated into hourly rates rather than charged separately.

No set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information are specified in the available solicitation documentation. The contract is classified as a construction contract subject to mandatory bonding requirements, including a bid bond equal to five percent of the total bid amount due at submission and performance and labor/material bonds equal to 100 percent of the contract value required prior to award. The initial contract term is one year with four potential one-year renewal options, providing flexibility for ongoing service relationships. Price adjustments are limited to the lesser of three percent or the current Consumer Price Index, ensuring cost stability throughout the contract period. The maximum total contract value across all initial and renewal terms, change orders, and delivery orders is $500,000. Interested vendors should contact Philip K. Farley, the buyer, at (304) 549-1050 or philip.k.farley@wv.gov for additional information regarding this procurement opportunity.