Janitorial Services for OPD and OFD

The City of Orlando's Procurement and Contracts Division is soliciting proposals for comprehensive janitorial services for multiple Orlando Police Department (OPD) and Orlando Fire Department (OFD) locations through RFP25-0192. The procurement seeks a contractor to provide full-scale cleaning services across various facilities, including police headquarters, community police offices, fire stations, and operations centers. Deliverables include standard cleaning, floor stripping/refinishing, carpet shampooing, and day porter services with specific estimated annual visit frequencies for each location. Proposers must demonstrate capabilities in green cleaning practices, utilizing Green Seal-approved products and adhering to environmental sustainability guidelines. The evaluation criteria will assess operating plans, experience, pricing, and other factors, with a total possible score of 100 points. Key procurement dates include a project release on April 22, 2025, mandatory pre-proposal meetings on April 29 and May 2, 2025, and a proposal submission deadline of June 18, 2025 at 2:00 pm. Qualified contractors must provide comprehensive janitorial services, including all necessary materials, tools, equipment, manpower, and consumables to complete the required work.

The solicitation encourages participation from minority/women-owned business enterprises and veteran business enterprises, requiring specific documentation for these designations. Contractors must meet living wage requirements for employees performing services and provide extensive background check documentation. Insurance requirements are stringent, mandating workers' compensation, comprehensive automobile liability, and commercial general liability insurance with specified minimum coverage limits. The contract is structured for a three-year term with potential extensions for two additional twelve-month periods, totaling up to five years. While no incumbent vendor is specifically mentioned, the contract includes provisions for liquidated damages of $250 per calendar day for work delays and payment terms of 30 days from invoice receipt. The contract is subject to annual funding appropriation by the City Council and can be terminated under specific convenience or default conditions. Although a precise budget range is not specified, the comprehensive nature of the services and multiple locations suggest a significant contract value for the selected vendor.