Janitorial Services and Snow Removal - Brothers Oasis Rest Area

The Oregon Department of Transportation (ODOT) is seeking a qualified contractor to provide janitorial services and snow removal for the Brothers Oasis Rest Area located on US20 at milepost 42.8 in Brothers, Oregon. The procurement involves a one-year contract with potential for a one-year extension, focusing on comprehensive facility maintenance including daily, weekly, and monthly cleaning tasks, restroom sanitation, exterior area maintenance, and snow/ice removal services. Required services encompass sweeping, mopping, disinfecting, restocking supplies, and snow removal when accumulation exceeds 2 inches. Contractors must provide all necessary equipment, tools, and cleaning supplies, with ODOT supplying only toilet tissue, hand soap, and paper products. Mandatory pre-bid walkthroughs are scheduled for November 4, 2024, and November 19, 2024, with bids due by November 26, 2024, at 10:00 a.m. through the OregonBuys eProcurement system. Evaluation criteria include being the lowest responsible bidder, with bidders required to provide references for three similar projects and demonstrate compliance with state requirements.

The solicitation does not explicitly mention specific set-aside designations for disadvantaged enterprises, though ODOT will apply a 5% preference for Oregon-based services during bid evaluation. Two companies have already submitted bids: Full Circle Property Management Inc. from Creswell, OR, and United Cleaning Systems from Portland, OR, with bid totals ranging between $36,340 and $36,515. The preliminary bid results indicate monthly service rates around $2,350, with additional charges for hard floor care ($300 per instance), extra snow removal ($150 per occurrence), and emergency services ($40 per hour). Contractors must undergo background checks, maintain environmentally-friendly "green" cleaning products, and comply with Oregon tax laws and non-discrimination policies. The contract includes performance evaluation mechanisms, with ODOT reserving the right to adjust quantities or delete items as needed, and potential performance results could impact future contract eligibility.