Janitorial Service - Baraga CSC

The Michigan Department of Natural Resources is soliciting proposals for janitorial services at the Baraga Customer Service Center (RFP No. 220000000406), a 3,300 square foot facility located in Baraga, Michigan. The contract encompasses comprehensive cleaning services including basic weekly janitorial maintenance scheduled twice weekly (Tuesdays and Fridays from 4:00 p.m. to 7:00 a.m.), general room cleaning, restroom and kitchen maintenance, and periodic deep cleaning services such as carpet cleaning, spray buffing of hard surfaces, upholstered furniture steam cleaning, window and blind cleaning, air vent cleaning, interior wall cleaning, and exterior window cleaning at varying frequencies throughout the year. Contractors must supply all cleaning materials (with pre-approval), provide detailed work plans addressing staffing arrangements, service continuity, transition procedures, contingency planning, and equipment specifications, and maintain compliance with background checks and drug screening requirements for all employees and subcontractors. The contractor must also maintain $1,000,000 in commercial general liability insurance, $5,000,000 umbrella coverage, and workers' compensation insurance, with liquidated damages of $500 for late or improper completion plus $100 per day for unresolved deficiencies. The contract runs from January 1, 2022, through December 31, 2024, with two optional one-year renewal periods. Critical deadlines include: questions due December 3, 2021, at 3:00 p.m. EST; state answers posted by December 6, 2021, at 5:00 p.m. EST; pre-bid site visits available November 29–December 3, 2021; and proposals due December 10, 2021, at 3:00 p.m. EST through the SIGMA VSS electronic system. Evaluation will be conducted on a PASS/FAIL basis for technical documents (Vendor Questions Worksheet, Statement of Work, and Vendor Work Plan) with pricing evaluated only for proposals receiving PASS ratings on all technical submissions; the State reserves the right to award based on best value considering prior performance, Michigan economic impact, and total cost of ownership.

The RFP documents do not identify specific set-asides for disadvantaged enterprises, though bidders may qualify for Service-Disabled Veteran-Owned Business (SDVOB) preference consideration and must certify compliance with supplier diversity initiatives and Michigan business requirements. No incumbent contractor information is provided in the available documentation. Bidders must complete a comprehensive Vendor Questions Worksheet disclosing financial information (gross annual sales for the past five years), company history, debarment or suspension status, litigation and contract default history, Michigan economic impact data, and certifications of compliance with federal and state labor, environmental, and tax regulations. All proposals must be submitted in Word format through SIGMA VSS and include a Confidential Treatment Form; bidders may request confidential treatment for trade secrets and proprietary information by submitting a redacted public copy with detailed justification under applicable FOIA exemptions. Pricing must be submitted on a firm basis for the entire three-year base term and include detailed labor costs by employee category (cleaners, cleaning supervisors, non-cleaning supervisors), annual business costs for supplies and equipment, wage overhead calculated at 19.26%, and profit margins, with separate pricing for periodic services and emergency/additional services at an hourly rate. Payment terms are net 45 days via electronic funds transfer only, with contractors encouraged to offer expedited payment discounts. The contract value is not explicitly stated in available documents; however, contracts valued at $250,000 or greater require State Administrative Board approval, suggesting the anticipated contract value may fall within or exceed this threshold.