6 Schedule B - Part II Vendor Work Plan - Baraga CSC.docx

Michigan.gov/MiProcurement

SCHEDULE B - PART II

VENDOR WORK PLAN

Company Name: _______________________ Contact: _____________________________ Address: _____________________________ Telephone: ___________________________ Email: _______________________________ SIGMA Vendor I.D.:_____________________

Department of Natural Resources Janitorial Services DNR Baraga Customer Service Center Request for Proposal No. 220000000406

MANDATORY DOCUMENT – SCORED FOR TECHNICAL EVALUATION

COMPLETE AND ATTACH WITH PROPOSAL IN SIGMA VSS

The Bidder shall prepare and submit as part of the proposal in SIGMA VSS, a work plan for this location. It is important the information provided in this section is appropriate and relevant to this location per the Location Specification Sheet.

The Bidder must provide a detailed work plan indicating how they will accomplish the work described including staffing for this location, address how they will maintain continuity of services, without interruption, throughout the term of the contract and provide a description of how they intend to accomplish the work as identified in Schedule A, Statement of Work, and within Schedule B – Part I – Location Specification Sheet.

A. Transition Plan:

1. Transition In should include:

a. Documentation of background checks and drug screening for proposed employees

b. Introduction or employment of Key Personnel

c. Documentation of training for all site employees on cleaning, MSDS, etc.

d. Obtain keys or key cards from Program Manager or designee

e. Obtain security screening / clearance

f. Obtain State issued ID cards

g. Building walk through with Program Manager or designee and site employees

h. Lead time required to hire employees

i. Lead time required to train employees

j. Lead time required to perform background checks

k. Lead time required to perform drug screening

l. Demonstrate the ability of your company to provide the Contract Activities for the locations you are bidding.

2. Transition Out:

a. Refer to Section 21 of the Standard Contract Terms for transition out responsibilities.

b. Keys and key cards must be returned to the Program Manager or designee by the final date of service.

c. Unreturned, lost, stolen, etc., keys and key cards shall remain the Contractor’s responsibility. The cost to replace or rekey will be deducted from final invoice.

d. In the event the Contractor, or its employee(s) creates the need to reprogram the building security, the price of reprogramming will remain the Contractor’s responsibility and will be deducted from the Contractor’s final invoice.

Bidder Response:

Transition IN:

a. Documentation of background checks and drug screening for proposed employees

b. Introduction or employment of Key Personnel

c. Describe / document training for all site employees on cleaning, MSDS, etc.

d. Obtain keys or key cards from Program Manager or designee.

e. Obtain security screening / clearance.

f. Obtain State issued ID cards.

g. Building walk through with Program Manager or designee and site employees

h. Lead time required to hire employees

i. Lead time required to train employees

j. Lead time required to perform background checks

k. Lead time required to perform drug screening

l. Describe the ability of your company to provide the Contract Activities for the locations you are bidding.

Transition OUT:

a. Describe your Transition Out including key / key card return, building security, equipment and supplies removal, etc.

B. Implementation Plan Bidder Response:

Describe how your company will provide services for this location.

C. Staffing Plan:

1. How many employees will be assigned to this location?

2. What are the roles and responsibilities of each employee?

3. Proposed man-hours for both workers and supervisors.

a. Do supervisors assist with cleaning tasks or supervisory only?

Bidder Response:

How many employees will be assigned to this location?

What are the roles and responsibilities of each employee?

Proposed man-hours for both workers and supervisors.

Do supervisors assist with cleaning tasks or supervisory only?

D. Contingency Plan:

1. What is your contingency plan if assigned staff cannot provide service (sick or no-show employees)?

2. What is your contingency plan to deliver service during inclement weather?

Bidder Response:

What is your contingency plan if assigned staff cannot provide service?

Describe what you consider to be “inclement weather” which would impact service.

What is your contingency plan to provide service during inclement weather?

E. Equipment:

Please provide detail on equipment owned and available for use at the start of a contract. Do not include information on anticipated purchases or rentals.

The state may provide storage for the Contractor’s equipment however the Contractor remains responsible for all items stored on State premises.

F. Proposed Cleaners and Supplies:

Please provide detail on chemical cleaning supplies such as glass / toilet cleanar, and all supplies such as mops, buckets, signage, etc.

The state may provide storage for the Contractor’s cleaners and supplies however the Contractor remains responsible for all items stored on State premises.

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