5 Schedule B - Part I - Location Specification Sheet - Baraga CSC.docx
DOCX document 63 KB Posted
- Attached to
- Janitorial Service - Baraga CSC
- Solicitation number
- RFP 751 220000000406 1
- Issued by
- Arenac County, Michigan
About this file
This is a Location Specification Sheet for janitorial services at the Baraga Customer Service Center, a Department of Natural Resources facility in Michigan's Upper Peninsula. The contract covers cleaning services for a 3,300 square foot, single-story building located at 427 US-41 North, Baraga, Michigan, with 17 DNR employees working Monday through Friday from 8:00 a.m. to 5:00 p.m. Cleaning is scheduled twice weekly on Tuesdays and Fridays from 4:00 p.m. to 7:00 a.m., and includes general room cleaning, restroom maintenance, kitchen/breakroom services, janitor closet upkeep, and exterior grounds maintenance. The building features 2,776 square feet of carpet, 212 square feet of ceramic tile, 100 square feet of vinyl composite tile, and 212 square feet of concrete flooring across 11 closed offices, 3 cubicles, 1 conference room, a reception area, and 2 restrooms. The contract term is three years beginning January 1, 2022, and concluding December 31, 2024, with two optional one-year renewal periods available.
The contractor must provide all cleaning supplies, which require pre-approval by the program manager, and must submit Material Safety Data Sheets for all products used on site. The Department of Natural Resources supplies replenishable items including paper towels, hand soap, toilet tissue, trash liners, and air fresheners. All periodic services, including quarterly carpet cleaning and spray buffing, semi-annual upholstered furniture cleaning and window blind cleaning, and annual interior and exterior window cleaning, must be priced and invoiced separately from basic services and require pre-approval before scheduling. Services beyond the contract scope requested by the program manager may be billed separately at an hourly rate for additional or emergency services. The procurement contact is Lisa Crozier-Green, Contract Administrator, and Tim Melko serves as Program Manager for the Department of Natural Resources.
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Other files
| File | Type | Posted |
|---|---|---|
| 4 Schedule A and Standard Terms - Janitorial - Baraga CSC.docx | DOCX document | |
| 3 Vendor Questions Worksheet - Baraga CSC.docx | DOCX document | |
| 2 Confidential Treatment - Baraga CSC.docx | DOCX document | |
| 6 Schedule B - Part II Vendor Work Plan - Baraga CSC.docx | DOCX document | |
| 1 Proposal Instructions - Baraga CSC.docx | DOCX document | |
| 8 Schedule B - Part III - Vendor Price Quote Spreadsheet - Baraga CSC.xlsx | XLSX spreadsheet | |
| 7 Schedule B - Part III - Vendor Price Quote - Baraga CSC.docx | DOCX document |
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Text version
Company Name: _______________________ Contact: _____________________________ Address: _____________________________ Telephone: ___________________________ Email: _______________________________ SIGMA Vendor I.D.:_____________________
Department of Natural Resources Janitorial Services DNR Baraga Customer Service Center Request for Proposal No. 220000000406
CONTRACT INFORMATION
| CONTRACT TERM: |
| THREE YEARS |
| OPTIONS: |
| TWO 1- YEAR |
| CONTRACT START DATE: |
| 1/1/2022 |
| CONTRACT END DATE: |
| 12/31/24 |
| CONTRACTING AGENCY: |
| DEPARTMENT OF NATURAL RESOURCES |
| BUILDING NAME : |
| BARAGA CUSTOMER SERVICE CENTER |
| BUILDING ADDRESS: |
| 427 US-41 NORTH, BARAGA, MI 49908 |
CRO “SET ASIDE”?
SCHEDULED TO BE IN FUTURE?
YES |_| NO |X|
YES |_| NO |X|
| PROSPERITY REGION / COUNTY: |
| REGION: 1 – UPPER PENINSULA COUNTY: BARAGA |
PROCUREMENT CONTACT INFORMATION
| CONTACT |
| NAME |
| PHONE |
| CONTRACT ADMINISTRATOR: |
| LISA CROZIER-GREEN |
| CROZIERGREENL@MICHIGAN.GOV |
| 517-388-6626 |
| PROGRAM MANAGER: |
| TIM MELKO |
| MELKOT@MICHIGAN.GOV |
| 906-226-1332 |
BUILDING LOCATION INFORMATION
| DNR EMPLOYEES |
| WORK DAYS |
| WORK HOURS |
| 17 |
| M - F |
| 8:00 a.m. – 5:00 p.m. |
| CLEANING FREQUENCY |
| DAYS |
| TIMEFRAME |
| 2 X PER WEEK |
| Tue & Fri |
| 4:00 P.M. – 7:00 A.M. |
| TOTAL SQ. FT. TO BE CLEANED: |
| 3,300 |
| STORIES IN BUILDING: |
| 1 |
| SQ. FT. CARPET: |
| 2,776 |
| CARPETED AREA(S): |
☒ CLOSED OFFICES - 11
☒ CUBICLES – 3
☒ CONFERENCE ROOMS – 1
☒ RECEPTION AREA
| SQ. FT CERAMIC TILE: |
| 212 |
| CERAMIC TILED AREA(S): |
☒ RESTROOMS – 2
☐ HALLWAY
☐ KITCHEN
☐ OTHER COPY ROOM, ENTRANCE
| SQ. FT. VINYL COMPOSITE TILE: |
| 100 |
| VCT AREA(S): |
☒ FRONT STAIRS
☒ ELEVATOR
| SQ. FT. CONCRETE: |
| 212 |
| AREA(S): |
☒ FURNACE ROOM
☒ BACK ENTRANCE STAIR WELL
| SQ. FT. OTHER FLOORING _________ |
| 0 |
| ☐ AREA NONE |
NUMBER OF RESTROOMS IN BUILDING:
| 2 |
| NUMBER OF FIXTURES FOR BUILDING RESTROOM(S): |
| SINKS 2 |
TOILETS 2
URINALS 1
| IS WINDOW CLEANING REQUIRED? |
| ☒ YES ☐ NO |
BASIC JANITORIAL SERVICES
FREQUENCY
| DAILY SERVICES COMPLETED EACH TIME SCHEDULED TO CLEAN. |
| DAILY |
| WEEKLY |
| MONTHLY |
GENERAL ROOM CLEANING – ALL CONTRACT AREAS EXCEPT RESTROOMS
| a. VACUUM CARPET. REMOVE SPOTS / STAINS FROM CARPET. |
| X |
| b. SWEEP & DAMP MOP HARD SURFACE FLOORS. |
| X |
| c. EMPTY AND CLEAN WASTE RECEPTACLES. REPLACE LINERS. |
| X |
| d. CLEAN AND DISINFECT DRINKING FOUNTAINS, DOOR HANDLES, LIGHT SWITCHES |
| X |
| e. CLEAN AND DISINFECT ALL TABLE TOPS AND COUNTERTOPS |
| X |
f. CLEAN AND POLISH ALL ENTRANCE AND LOBBY GLASS.
X
| g. SPOT CLEAN WALLS, PARTITIONS, DOORS, SWITCHES, ETC. |
| X |
h. DUST ALL EASILY REACHABLE TAXIDERMY MOUNTS.
X
i. CLEAN / DISINFECT LOBBY FURNITURE HARD SURFACES, VACUUM UPHOLSTERY.
X
| j. DUST HIGH AND LOW, AND ALL HORIZONTAL SURFACES WHERE DUST GATHERS |
| X |
| k. REMOVE ALL COBWEBS |
| X |
| l. SPOT CLEAN WALLS, PARTITIONS, DOORS, SWITCHES, ETC. |
| X |
| m. CLEAN AND DISINFECT ALL HANDRAILS AND DOORKNOBS |
| X |
| n. CLEAN AND DISINFECT SINKS AND FAUCETS |
| X |
| RESTROOMS |
| DAILY |
| WEEKLY |
| MONTHLY |
| a. CLEAN AND DISINFECT TOILETS AND URINALS – ROUTINE |
| X |
b. CLEAN AND DISINFECT TOILETS AND URINALS – MONTHLY DEEP CLEANING
X
| c. CLEAN AND DISINFECT WALLS / PARTITIONS |
| X |
| c. CLEAN AND DISINFECT SINKS, FAUCETS, SPIGOTS |
| X |
| d. CLEAN GLASS AND MIRRORS |
| X |
e. DUST HIGH AND LOW , REMOVE COBWEBS
X
| f. CLEAN AND DISINFECT ALL SURFACES AND TOUCH POINTS |
| X |
| h. MAINTAIN FLOOR DRAIN / TRAP FREE OF ODORS |
| X |
| i. EMPTY, CLEAN AND DISINFECT WASTE RECEPTACLES. REPLACE LINERS. |
| X |
| j. CLEAN AND DISINFECT DOOR HANDLES , LIGHT SWITCHES |
| X |
| k. CLEAN, DISINFECT AND FILL DISPENSERS |
| X |
| l. SWEEP AND WET MOP FLOOR |
| X |
| m. REPLACE WASTE RECEPTACLES AND VISUALLY INSPECT RESTROOM |
| X |
| BREAKROOM OR KITCHEN AREA |
| DAILY |
| WEEKLY |
| MONTHLY |
| a. DUST MOP OR SWEEP FLOOR |
| X |
| b. DAMP MOP |
| X |
| c. CLEAN / DISINFECT SINK, FAUCET, COUNTER, APPLIANCE HANDLES / EXTERIORS, ETC. |
| X |
| d. CLEAN, DISINFECT AND FILL DISPENSERS |
| X |
| JANITOR CLOSET |
| DAILY |
| WEEKLY |
| MONTHLY |
a. RINSE AND CLEAN MOP BUCKETS
X
b. CHECK MOP HEADS, REPLACE AS NECESSARY
X
c. SCRUB SINK AND / OR MOP WELL
X
d. SWEEP AND MOP FLOOR
X
e. KEEP DRAINS CLEAN AND ODOR FREE
X
| EXTERIOR |
| DAILY |
| WEEKLY |
| MONTHLY |
| a. EMPTY TRASH AND ASHTRAYS, REPLACE TRASH LINERS |
| X |
| b. SWEEP AND CLEAN OUTSIDE AREA AND VESTIBULE AT ALL ENTRANCES |
| X |
Michigan.gov/MiProcurement
SCHEDULE B – PART I
LOCATION SPECIFICATION SHEET
c.
| PERIODIC SERVICES |
| QUARTERLY |
| SEMI ANNUAL |
| ANNUAL |
a. CARPET CLEANING – FULL CONTRACT AREA
X
b. SPRAY BUFF HARD SURFACE FLOORS – FULL CONTRACT AREA
X
c. UPHOLSTERED FURNITURE – STEAM CLEAN
X
d. DUST AND CLEAN WINDOW BLINDS AND LEDGES
X
e. DUST AND CLEAN AIR BARS AND VENTS
X
f. CLEAN CEILING LIGHT DIFFUSERS
g. CLEAN INTERIOR WALLS AND WALL MOUNTED TAXIDERMY
X
| h. CLEAN INTERIOR DOORS / BOTH SIDES |
| X |
i. DEEP CLEAN / SCRUB RESTROOM WALLS
X
| j. DEEP CLEAN / SCRUB RESTROOM FLOORS |
| X |
k. CLEAN WINDOWS ON EXTERIOR OF BUILDINGS (INSIDE AND OUTSIDE)
X
l. CLEAN WINDOWS ON INTERIOR OF BUILDING (INSIDE AND OUT)
X
NOTE:
SERVICES REQUESTED BY THE PROGRAM MANAGER OR DESIGNEE WHICH ARE BEYOND THE SCOPE OF THIS SERVICE CONTRACT MAY BE BILLED SEPARATELY BY THE CONTRACTOR AT THE HOURLY RATE QUOTED FOR ADDITIONAL / EMERGENCY SERVICES.
NOTES AND ADDITIONAL INFORMATION
· ALL CLEANING SCHEDULES ARE TO BE ESTABLISHED WITH AND APPROVED BY THE PROGRAM MANAGER OR DESIGNEE AT THE BEGINNING OF THE CONTRACT PERIOD. SERVICE DELIVERY BEGIN DATE WILL BE DETERMINED BY PROGRAM MANAGER OR DESIGNEE. ANY DEVIATION FROM THE ESTABLISHED SCHEDULE MUST BE PRE‑APPROVED BY THE PROGRAM MANAGER OR DESIGNEE
· ALL PERIODIC SERVICES MUST BE PRICED AND INVOICED SEPARATELY FROM THE BASIC SERVICES. SCHEDULING, DELIVERY AND PERFORMANCE OF ALL PERIODIC SERVICES MUST BE PRE-APPROVED BY THE PROGRAM MANAGER OR DESIGNEE.
**RESPONSIBILITY FOR REPLENISHABLE SUPPLIES**
| REPLENISHABLE ITEM |
| PROVIDED BY |
| PAPER TOWELS |
| DNR |
| HAND SOAP |
| DNR |
| TOILET TISSUE |
| DNR |
| PLASTIC TRASH CAN LINERS |
| DNR |
| AIR FRESHENERS |
| DNR |
*** ALL CLEANING SUPPLIES ARE TO BE PROVIDED BY THE CONTRACTOR. ***
ALL CLEANING SUPPLIES MUST BE PRE-APPROVED BY THE PROGRAM MANAGER OR DESIGNEE. MSDS SAFETY DATA SHEETS MUST BE PROVIDED TO THE PROGRAM MANAGER OR DESIGNEE AND MAINTAINED ON SITE IN DESIGNATED LOCATION image1.png
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