Janitorial Cleaning Services

Metro Regional Transit Authority (METRO) in Akron, Ohio, is issuing Request for Proposals #2025-07 for comprehensive janitorial cleaning services across multiple transit facilities. The procurement covers cleaning services for five existing locations: the Administrative Office building at 416 Kenmore Boulevard, Romig Transit Center at 2340 Romig Road, Independence Transit Center at 1080 Independence Boulevard, Robert K. Pfaff Transit Center at 631 Broadway, and the Maintenance and Operations Building at 348 Kenmore Boulevard, with an additional facility scheduled to open in Spring 2026. The contract duration is two years from December 1, 2025, through December 1, 2027, with three optional one-year extension periods available. Bidders must provide detailed specifications for cleaning all facility areas including entrances, elevators, corridors, stairwells, restrooms, offices, and common areas, with specific methodologies for different floor types such as carpet, terrazzo, and vinyl composition tile. Evaluation will be based on four equally weighted criteria at 25% each: project team qualifications, project management approach, demonstrated experience with similar projects, and pricing proposal. Proposals must be submitted through METRO's OpenGov portal by October 23, 2025, at 4:00 pm, with a site visit strongly recommended prior to submission. Bidders must provide monthly rates for each contract year and hourly rates for each specific facility location.

The procurement requires compliance with multiple federal regulations, including civil rights provisions, equal employment opportunity requirements, and disadvantaged business enterprise (DBE) guidelines, as the contract is funded through federal transit funds. Bidders must submit comprehensive documentation including insurance certificates, workers' compensation documentation, federal clause signatures, and various affidavits addressing foreign entity contracting, human trafficking compliance, anti-collusion, conflict of interest, and drug-free workplace certifications. No incumbent vendors are identified in the solicitation materials. The independent cost estimate developed on September 5, 2025, by Eric M Scott establishes a total estimated cost of $250,000 for the janitorial services procurement, determined through multiple estimation methods including published list prices, comparable purchases by other agencies, and independent third-party estimates. This budget figure serves as the baseline for evaluating proposal pricing and ensuring competitive market rates for the comprehensive janitorial services contract across METRO's multiple transit facilities.