FINANCE, PAYROLL & HUMAN RESOURCE INFORMATION SYSTEMS
The METRO Regional Transit Authority (METRO RTA) in Akron, Ohio, is conducting a Request for Information (RFI) for Finance, Payroll & Human Resource Information Systems, seeking comprehensive solutions to replace their existing legacy systems. The procurement targets integrated software systems that can handle complex administrative functions across finance, payroll, and potentially human resources, with specific requirements including multi-union rule support, robust reporting capabilities, FTA compliance, and grant administration functionality. METRO, which serves over five million riders annually in the Akron metropolitan area, aims to streamline operational processes through modern, user-friendly technological solutions. The RFI requires vendors to submit detailed proposals through the OpenGov Portal by October 23, 2025, at 4:00 PM, with proposals to be filed on provided forms and responding specifically to RFI-01. Vendors must provide comprehensive information about their technical architecture, integration capabilities, implementation timelines, support services, and future innovation plans, with the ultimate goal of enhancing administrative efficiency and replacing current systems that create operational bottlenecks.
The solicitation emphasizes non-discrimination requirements, prohibiting contractors from discriminating based on race, religion, color, sex, age, national origin, or handicap. All offerors must certify they are not debarred or suspended by the Federal Government and complete the Vendor Questionnaire on the OpenGov Portal. While specific set-aside designations are not explicitly detailed, the RFI suggests potential alignment with federal procurement guidelines, including FTA third-party contracting guidance and Buy America requirements. The procurement will likely involve systems that can integrate with existing METRO infrastructure, though specific current technology or incumbent vendors are not identified in the provided documents. METRO reserves the right to reject any or all proposals, re-advertise, and waive any informalities in the proposal process, indicating flexibility in their procurement approach. The legal notice, published in the Akron Beacon Journal on September 25 and October 2, 2025, was signed by Dawn Distler, the Chief Executive Officer/Secretary-Treasurer, underscoring the official nature of this procurement initiative.
Ohio
10/23/25, 4:00 PM 9/25/25, 7:11 AM Relocation and Property Management Services
The City of Akron's Department of Neighborhood Assistance Housing Rehabilitation Division is seeking a non-profit housing agency to provide Relocation and Property Management Services for the Lead Safe Akron Program. The primary objectives include temporary relocation services for up to 250 units and property management of 3 safe houses, supporting lead abatement efforts in owner-occupied single-family structures and rental properties up to 4 units. The contract will run from March 15, 2025, through March 15, 2029, with a 30-day cancellation option for the City. Proposers must submit their responses through the Bonfire portal (https://akronohio.bonfirehub.com/) by July 30, 2025, at 10:00 AM, with questions accepted via the Q&A platform no later than three business days before the proposal deadline. The evaluation process will assess proposals based on organizational capacity (30 points), experience relocating families (40 points), management plan (20 points), and budget (10 points), with the City selecting the most responsive and responsible proposal.
Eligible agencies must be located in Akron or Summit County and possess at least 5 years of experience with federally funded housing rehabilitation programs. The contract includes specific financial provisions, such as $500 per unit for relocation services, a $500 gift card incentive for residents relocating with family or friends, and up to $2,700 per month per safe house for utilities and services, plus a $300 monthly maintenance fee. Proposers must be registered in the federal System for Award Management and comply with the City's Affirmative Action Program, submitting a completed Equal Employment Opportunity (EEO) Report. The successful bidder will be required to provide insurance certificates, including Worker's Compensation, General Liability ($1,000,000 limits), and Auto Liability Insurance, with the City named as an additional insured. While no specific set-aside designations are mentioned, the detailed qualification requirements suggest a competitive and merit-based selection process focused on agencies with demonstrated expertise in housing rehabilitation and relocation services.
Ohio
7/30/25, 2:00 PM 7/16/25, 2:00 PM Aquatic Education Building Renovation
The Ohio Department of Natural Resources, specifically the Division of Wildlife - District 3, is seeking a contractor for the Aquatic Education Center renovation project located at 912 Portage Lakes Dr. in Akron, Ohio. The procurement involves four primary scopes of work: installing approximately 1,500 sq-ft of nature stone flooring across two large rooms, two bathrooms, and an entryway; removing brick veneer and performing minor rough framing and drywall installation; painting two interior rooms with Sherwin-Williams satin interior paint; and installing 204 linear feet of 4-inch thermoplastic rubber wall base molding. A mandatory site visit is required prior to bidding, with work to be completed by November 30, 2025, and site access restricted to Monday through Friday, 8 AM - 4:30 PM, excluding holidays. The contract will be awarded through Ohio Buys to the lowest responsive and responsible bidder, with the total bid determined by multiplying unit costs by estimated usage. Evaluation criteria emphasize responsiveness, responsibility, and total cost, with potential disqualification for incomplete bid submissions. The proposal is due by August 12, 2025, with the opportunity originally posted on July 15, 2025.
The procurement appears to encourage participation from diverse businesses, with specific provisions for Minority Business Enterprises (MBE) and Executive Diversity, Growth and Equity (EDGE) vendors. Subcontractors are permitted for this project, and contractors must comply with various state requirements, including maintaining a drug-free workplace and affirming no boycotts of jurisdictions with which Ohio maintains open trade. The contract includes specific invoicing requirements, mandating that invoices be printed with "N22" and submitted directly to Financial Shared Services with detailed documentation. Contractors must also complete an Affirmation and Disclosure Form, which requires transparency about service and data location, with potential contract termination if offshore services are utilized without a signed waiver. While a specific budget range is not explicitly stated, the comprehensive documentation suggests a structured procurement process with careful vendor vetting. Additional compliance requirements include completing an Ohio Public Employees Retirement System Independent Contractor Form and adhering to the state's standard terms and conditions, which include provisions for confidentiality, public records management, and intellectual property ownership.
Ohio
8/12/25, 2:00 PM 7/15/25, 10:43 AM Partner Participation in Lead Safe Units Rebid
The City of Akron in Summit County, Ohio is seeking non-profit housing agencies to participate in the Lead Safe Akron Program through a Request for Proposal (RFP) for Partner Participation in Lead Safe Units. The primary objective is to provide financial and technical assistance for lead abatement efforts in owner-occupied single-family structures and rental properties with up to 4 units. The program aims to process at least 280 applications and make a minimum of 250 units "lead safe" through activities including window and door replacement, siding, and porch repair. Evaluation of proposals will be based on a scoring system that considers organizational capacity (40 points), management plan (30 points), budget (10 points), and marketing plan (10 points). Proposals are due on August 12, 2025, at 2:00 PM, with questions accepted via Bonfire Q&A no later than three business days before the submission deadline. The contract term will run from the award date through March 15, 2029, with a 30-day cancellation notice provision by the City.
The procurement is specifically targeted at non-profit housing agencies with experience in lead abatement and housing rehabilitation. Participants must comply with the City's Affirmative Action Program and provide equal employment opportunity documentation. The program offers project delivery funding of $3,000 per unit, with individual projects receiving up to $20,000 in lead-based paint grant funds and up to $5,000 in Community Development Block Grant (CDBG) funds. Landlords will be required to contribute 25% of remediation costs up to $25,000, with 100% responsibility for costs exceeding that amount. The total program funding is approximately $2,310,000, sourced from a U.S. Department of Lead Hazard Control and Healthy Homes grant. The City plans to select up to three agencies based on their comprehensive proposal and ability to effectively implement lead abatement strategies. Proposers must submit through the Euna Procurement portal and provide necessary documentation including a completed IRS Form W-9 and insurance certificates.
Ohio
8/12/25, 6:00 PM 7/29/25, 6:00 PM Signal Support Replacements
The City of Akron's Purchasing Division is seeking bids for Signal Support Replacements (Bid #SSR/25), a procurement focused on furnishing new signal supports and mast arms for various intersections within the city. The contract will run from September 1, 2025, through August 31, 2026, with the City retaining a 30-day cancellation option. The project involves replacing existing signal supports at 14 specific intersections, with detailed specifications requiring circular tapered tubes, flat-black finish, and compliance with Ohio Department of Transportation (ODOT) Supplemental Specification 916. Bidders must provide signal supports with specific technical requirements, including pole heights ranging from 21' to 30', various bolt circle diameters, and precise arm lengths. The City will award the contract to the lowest and best responsible bidder, considering factors such as price, conformity to specifications, financial ability, previous performance, and delivery promises. The bid submission deadline is August 11, 2025, at 11:00 AM, with all submissions required through the Euna Procurement portal. Potential bidders must submit questions via Bonfire Q&A no later than three business days before the bid submission deadline.
The procurement includes a local preference policy providing a 2.5% bid credit (not to exceed $10,000) for businesses with a principal place of business within Akron city limits or those making capital investments and paying city income taxes. There are no specific set-aside designations for disadvantaged enterprises mentioned in the documentation. Bidders must submit a completed IRS Form W-9 and comply with federal, state, and local laws. The successful vendor will be required to provide manufacturers' warranty information and warrant that the items are free from defects, of good quality, and conform to specified standards. The supports must meet stringent coating requirements, including hot-dip galvanizing and dry (power coat) processes, with warranty periods of at least five years for support coatings. While no specific budget range is explicitly stated, the detailed technical specifications suggest a substantial infrastructure investment for signal support replacements across multiple city intersections. Interested vendors must demonstrate technical capability to manufacture signal supports that meet the precise ODOT specifications and performance standards.
Ohio
8/11/25, 3:00 PM 7/28/25, 3:00 PM