25-316173. FMD. BASMaintenance

The California Department of General Services, Facilities Management Division, is soliciting quotes under RFQ 25-316173 for building automation system maintenance, repairs, and software updates at Cal EPA Building 024 in Sacramento, with a non-mandatory walk-through on November 10, 2026 at 10:00 a.m. and bids due December 1, 2026 at 2:00 p.m. The RFQ sets a 3% Disabled Veteran Business Enterprise (DVBE) participation minimum requirement.

Small business subcontractor participation commitments of at least 25% of the net bid price are an award-basis element. Contractors must hold a valid California Class C-20 HVAC license, register with the Department of Industrial Relations, and pay prevailing wages under Labor Code Sections 1774 and 1775.

The scope covers preventive maintenance, foreseeable repairs at fixed component rates, unforeseeable repairs at hourly rates including emergency response within four hours, and technical support of up to 40 hours per 12-month period. Work applies to a Johnson Controls Metasys system with 179 VAV controllers, 88 unitary controllers, 154 variable frequency drives, 37 network automation engines, and related components. Pricing is set in Exhibit B, Attachment 1 (Cost Sheet). The anticipated term is 36 months with fixed rates. Required coverage includes $1 million per occurrence commercial general liability, $1 million combined single limit auto liability, workers' compensation with waiver of subrogation, and $1 million per incident and $2 million aggregate errors and omissions/professional liability. The State will not reimburse travel, freight, trip charges, tax, or fuel surcharges, and the contractor supplies miscellaneous materials and safety equipment at no added cost.

Award goes to the lowest responsive and responsible bidder, on an all-or-none basis or by individual group or line item, with award notification within 45 days after the scheduled award date. Bids are submitted by email to Spencer.Morton@dgs.ca.gov. Listed jurisdictions are West Sacramento City, Sacramento County, and Sacramento City.