ITB - Uniform Rental, Laundry Services, and Related Items for Harris County

Harris County, Texas is issuing an Invitation to Bid (ITB) for uniform rental, laundry services, and related items with a contract commencement date of approximately June 1, 2026, and a one-year initial term with four optional one-year renewal periods at the County's discretion. Bids are due by 2:00 P.M. local time in Houston, Texas on May 4, 2026, with submissions accepted online through Bonfire or as sealed hard copies only. The successful vendor must provide comprehensive uniform rental and laundry services including supply of industrial-grade uniforms in sizes XS-5XL meeting specified fabric composition and durability standards, weekly delivery and pickup of uniforms on hangers organized alphabetically by employee name, emergency uniform replacements within 48 hours, routine replacements on a 12-month cycle at 50 percent per employee annually, sizing and fitting services at no additional cost, emblem application, and weekly floor mat services. All pricing must be all-inclusive of labor, materials, equipment, transportation, freight, and delivery costs with F.O.B. inside delivery required. The vendor must maintain a local account manager with toll-free emergency contact availability, provide weekly electronic inventory reports tracking uniforms and mats by service location and employee, and submit usage reports within five working days of written request. Harris County will evaluate bids on the basis of lowest and best offer considering price, vendor capacity and skill, reliability, quality of performance, and ability to meet time constraints, with the County reserving the right to award to a single vendor or multiple vendors designated as primary and secondary. All uniforms and floor mats must comply with OSHA, ANSI, NFPA, and applicable industry standards, and the vendor bears responsibility for all toll and parking fees incurred during contract performance.

Bidders must comply with Harris County's minimum wage policy requiring contractors to pay workers a minimum of $21.65 per hour (adjusted annually using the MIT Living Wage Calculator), with this requirement applying to all contractor staff directly assigned to the contract; however, this wage requirement may not apply if the total contract value falls below the stated threshold for goods-only suppliers or other exempt categories. All bidders must submit a completed Certificate of Interested Parties (Form 1295) prior to bid submission and must maintain primary commercial insurance throughout the contract term with minimum coverage including Workers Compensation and Employers' Liability at $1,000,000 per accident, Commercial General Liability at $1,000,000 per occurrence with a $2,000,000 general aggregate, Automobile Liability at $1,000,000 combined single limit, and Umbrella/Excess Liability at $1,000,000 per occurrence and aggregate, with Harris County named as an Additional Insured on a primary/non-contributory basis. Bidders must complete the Tax Residence Certification form to verify eligibility under Texas Government Code 2252.001, disclose all proposed subcontractors and vendors on the required Subcontractor Listing Form indicating DUNS numbers and HUB/MWBE and Section 3 certification status, and certify compliance with federal debarment requirements, HIPAA requirements where applicable, and Texas law provisions regarding Israel boycott compliance. The procurement documents do not identify any incumbent vendors, set-aside designations for disadvantaged enterprises, or specific budget ranges; however, the solicitation indicates Harris County reserves discretion to evaluate proposals and award based on factors beyond price alone. All bidders must acknowledge receipt of bid documents, certify that pricing is true and complete, and agree to abide by all conditions of the IFB without prior understanding or collusion with other bidders, with late submissions not accepted for any reason.