ITB - PMP Region 1 - Eastern Airports

The Oregon Department of Aviation is soliciting an Invitation to Bid (ITB) for the Pavement Maintenance Program (PMP) Region 1 - Eastern Airports, covering maintenance work at three specific airports: Ken Jernstedt Airfield in Hood River, Mulino State Airport, and Stark's Twin Oaks Airpark. The procurement focuses on comprehensive pavement maintenance, including partial depth asphalt concrete pavement patching, crack sealing, and runway, taxiway, and apron painting across Washington, Hood River, and Grant Counties. Key deliverables include crack sealing (ranging from 39 to 2,600 linear feet), asphalt patching (approximately 276 square feet), and precise pavement marking using specific techniques. The bid will be opened on July 8, 2025, at 2:00 PM through the OregonBuys web-based eProcurement system, with a voluntary pre-bid conference scheduled for June 24, 2025, at 10:00 AM via Microsoft Teams. Bidders must provide a 10% bid security and comply with Oregon Bureau of Labor and Industries (BOLI) prevailing wage rates. The project timeline requires Substantial Completion within 40 calendar days after the Notice to Proceed, with Final Completion 55 calendar days thereafter, and liquidated damages of $1,000 per calendar day for missed deadlines.

The contract does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Bidders will need to demonstrate compliance with state regulations, safety procedures, and insurance requirements. The project is anticipated to be funded by state funds, with an estimated budget range between $250,000 and $300,000. Engineering services for the project are provided by Century West Engineering, who prepared the detailed technical specifications in March 2025. The work requires careful coordination with airport management to minimize operational disruptions, with specific instructions to keep airport facilities open to the greatest extent possible and limit runway closures to 1-2 days total. Contractors will need to implement specific techniques such as pre-emergent herbicide application and careful barricading of work areas. The contract emphasizes comprehensive documentation, precise material specifications, and adherence to strict quality control standards for pavement maintenance and marking.