ITB for Roof Maintenance and Repair in Eugene

The State of Oregon Employment Department (OED) has issued Invitation to Bid (ITB) S-47100-00015307 for roof maintenance and repair services at the Eugene Field Office located in Lane County. The procurement seeks a qualified contractor to provide ongoing preventative roof maintenance, including semi-annual detailed inspections, surface cleaning, debris removal, drain inspection and cleaning, flashing repair, seam sealing, patching minor holes, and snow removal as needed to maintain the modified bituminous membrane roof system. Key qualifications for bidders include five years of professional experience in comparable services, current Oregon Construction Contractors Board licensure, adequate staffing and equipment resources, and three references from separate clients within the past five years. A mandatory pre-bid conference is scheduled for November 19, 2025, at 1:00 PM Pacific Time at the job site, with questions due by November 20, 2025, at 2:00 PM. The bid closes on December 2, 2025, at 9:00 AM, with a public bid opening at 9:30 AM, and a Notice of Intent to Award expected on December 3, 2025, at 9:00 AM.

The solicitation does not explicitly indicate specific set-aside designations, but it does include a 10% preference for Oregon supplies and services performed entirely within the state. Bidders must be registered in OregonBuys and submit comprehensive documentation, including a Contractual Acceptance Form, Responsibility Inquiry, Reference Check, and Affidavit of Compliance with Tax Laws. Insurance requirements are substantial, including workers' compensation coverage, commercial general liability insurance with $1,000,000 per occurrence and $2,000,000 annual aggregate limits, and automobile liability insurance with a $1,000,000 combined single limit. While a specific contract value is not disclosed, the initial contract term will not exceed five years, with pricing to be determined based on submitted hourly rates for regular business hours, overtime, and double-time services, along with base trip charges and materials costs. The contract will be awarded to the lowest responsible bidder whose bid substantially complies with all requirements, with an emphasis on maintaining the existing roof warranty and adhering to the highest industry standards.