Intent to Award S-47100-00015307.pdf

This Intent to Award document is issued by the Oregon Employment Department (OED) in response to Invitation to Bid S-47100-00015307 for roof maintenance and repair services at the Eugene Field Office. The solicitation sought qualified contractors to provide ongoing preventative maintenance including semi-annual detailed inspections, surface cleaning, debris removal, drain inspection and cleaning, flashing repair, seam sealing, patching, and snow removal as needed for the modified bituminous membrane roof system. The mandatory pre-bid conference was held on November 19, 2025, at the job site, with questions due by November 20, 2025, at 2:00 PM Pacific Time. Bids closed on December 2, 2025, at 9:00 AM with public bid opening at 9:30 AM. The Oregon Employment Department completed its evaluation and issued an Intent to Award on December 3, 2025, to C&R Homes & Construction Services LLC as the lowest responsible bidder. The initial contract term will not exceed five years.

The contract will be awarded based on submitted hourly rates for regular business hours, overtime, and double-time services, along with base trip charges and materials costs, though specific contract value is not disclosed in this notice. Bidders were required to demonstrate five years of professional experience in comparable services, current Oregon Construction Contractors Board licensure, adequate staffing and equipment, and three references from separate clients within the past five years. Insurance requirements included workers' compensation coverage, commercial general liability insurance with $1,000,000 per occurrence and $2,000,000 annual aggregate limits, and automobile liability insurance with $1,000,000 combined single limit. A 10% preference was available for Oregon supplies and services performed entirely within the state. All bidders were required to register in OregonBuys and submit comprehensive documentation including a Contractual Acceptance Form, Responsibility Inquiry, Reference Check, and Affidavit of Compliance with Tax Laws.