ITB - 600 Gallon High Temp Oil Distributor

The Oregon Department of Transportation (ODOT) has issued an Invitation to Bid (ITB) for the procurement of a 600 gallon, self-contained, skid mount hot oil distributor, with Marion County and the City of Salem as participating jurisdictions. The equipment will be used for highway maintenance operations such as asphalt patching, capable of operating at elevations from sea level to 8,000 feet and in various weather conditions. Specific requirements include a 12-foot pattern spray bar, in-cab controls, and operator/maintenance orientation training, with detailed specifications covering paint color, lighting, heating system, tank construction, pump, and spray wand components. Bidders must have a minimum of 5 years of experience providing similar goods and services and must submit references. The bid was posted on June 8, 2022, with a due date of June 22, 2022, and requires delivery within 150 calendar days following the purchase order. ODOT will conduct a pre-delivery inspection and has 14 calendar days to inspect and accept or reject the equipment upon delivery.

The solicitation includes a Buy Oregon Preference, allowing preference for Oregon-made goods and services and recycled materials. While no specific set-aside designations for disadvantaged enterprises were explicitly detailed, the bid is open to both resident and nonresident bidders. The current preliminary bid results show only one submission from Stepp Manufacturing Co Inc., with a total bid price of $90,170. The contract term is one year or until all contractor obligations are completed, with ODOT reserving the right to select additional awardees up to 9 months after the bid closing if needed. The contractor must provide comprehensive warranties, including a minimum 1-year comprehensive warranty and 2-year coverage on hydraulics and engine/powertrain, with the contractor responsible for all warranty adjustment expenses. The sample contract includes provisions for compliance with Oregon tax laws and requires a written policy preventing sexual harassment, sexual assault, and discrimination against protected classes.