IRFP - Early Literacy Success Initiative Tour Video Services

The Oregon Department of Education is conducting an Informal Request for Proposals (IRFP) for Early Literacy Success Initiative Tour Video Services. The agency seeks a vendor to produce comprehensive video documentation of the Department Director's statewide tour, which will showcase how school districts are utilizing Early Literacy Success Initiative funds. Specific deliverables include one short video from each tour location and one longer summary video that captures the tour's overall impact. The procurement requires offerors to provide pre-production, production, and post-production services, including video and still camera footage, captioning, and subtitles. Evaluation criteria will assess qualifications, video samples, equity lens approach, references, and pricing, with a total of 100 possible points. Key dates include a July 17, 2024 deadline for questions, July 23, 2024 for proposal submissions, and an anticipated award date of August 21, 2024. The initial contract term is eighteen months, with potential renewal options for an additional year.

The state encourages participation from certified minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses through its Certified Disadvantaged Business Outreach Plan. Offerors must detail their subcontracting opportunities and potential engagement with certified firms. The procurement requires vendors to possess significant resources, including financial stability, technical expertise, and professional capabilities. A Pay Equity Certificate is mandatory for proposers with 50 or more full-time workers. While a specific contract value is not explicitly stated, the Sample Contract suggests a not-to-exceed compensation structure. The Oregon Department of Education emphasizes diversity, equity, and inclusion throughout the procurement process, allocating 25 points to the offeror's equity lens approach. Proposers must demonstrate comprehensive capabilities in video production, storytelling, and the ability to capture the educational initiative's impact across diverse school district environments.