IPW2026 Promotional Items

Broward County, through the Greater Fort Lauderdale Convention & Visitors Bureau (GFLCVB/Visit Lauderdale), is procuring promotional items for the IPW2026 Event scheduled for May 17-21, 2026, through a fixed-price contract opportunity. The solicitation requires vendors to provide three categories of branded promotional items: 3,500 stuffed sea turtles (6 inches long with custom embroidered Visit Lauderdale tags), 3,500 five-piece outdoor amenities kits containing travel-sized hygiene and sun protection products in branded cases, and 2,000 turtle-themed canvas tote bags (18" W x 13.5" H x 6" D) with full-color printing in two variations (600 units with combined Visit Lauderdale and IPW logos and 1,400 units with Visit Lauderdale logo only). Vendors must assume responsibility for all aspects of procurement from design concept through final delivery, including providing digital mock-ups, product samples, and pre-production samples at no additional cost to Visit Lauderdale, while adhering strictly to Visit Lauderdale and IPW 2026 brand guidelines with specified Pantone Matching System colors and typography standards. Quotations must include at least three pricing options of varying quality levels for each item with all-inclusive pricing covering shipping, tariffs, and applicable fees with no allowance for post-submission price increases; the highest-priced option for each item establishes the not-to-exceed amount. Required vendor qualifications include maintaining general liability insurance of $500,000 per occurrence, obtaining a Certificate of Insurance naming Broward County as additional insured, providing proof of authorization as a manufacturer's authorized dealer with extended warranty to Broward County, certifying non-debarment status, accepting Visa payment without additional fees, and complying with E-Verify and all applicable federal, state, and local laws. Vendors must submit electronic responses through the County's BPRO platform by the February 16, 2026 deadline at 5:00 p.m. Eastern Time, with responses requiring a Submission Receipt confirmation, and the County will evaluate submissions based on the lowest responsive and responsible vendor unless alternative award criteria are specified in Special Instructions to Vendors.

The solicitation contains no specific set-aside designations for disadvantaged enterprises, though the County's Vendor Questionnaire includes optional certification for drug-free workplace programs that provides preference when submissions are otherwise tied. No incumbent vendors or current contractors are identified in the available documentation. Vendors are required to submit a completed Vendor Questionnaire (CABs form) with their response, certifying compliance with all requirements and authorizing the County's Risk Management Division to approve insurance exceptions and review proposed equals for specified products through the formal Requests for Approved Equals process. The procurement includes sales tax exemption benefits, as the Greater Fort Lauderdale Convention & Visitors Bureau holds a valid Florida Sales Tax Exemption Certificate, reducing overall procurement costs for eligible purchases. The contract period typically commences upon award and extends for three years with options for up to two additional one-year renewal terms not to exceed five years unless extended by Board action. Exact contract value or budget range is not specified in the available documentation; however, vendors should structure pricing proposals competitively given the fixed-price nature of the contract and the requirement that all quotes remain firm with no allowance for price adjustments following submission, with the County conducting formal evaluation to determine award to the lowest responsive and responsible vendor offering the highest value within established specifications.