3-Requests for Approved Equals.docx

This is a Requests for Approved Equals form issued by Broward County for the IPW2026 Promotional Items contract opportunity with the Greater Fort Lauderdale Convention & Visitors Bureau Department (GFLCVB/Visit Lauderdale). The form establishes the process by which vendors may submit requests for approved equal status on specified products or materials outlined in the solicitation. Vendors must complete the standardized form, provide relevant product literature demonstrating compliance with all solicitation requirements, and submit their requests via email to the Purchasing Agent by the deadline specified in the Special Instructions to Vendors section. The County will issue its determination of approved equal status through an addendum to the original solicitation. Submissions through the electronic bidding system are not permitted for this process, and the County reserves the right to reject incomplete requests.

The form requires vendors to provide complete identifying information, including company name, contact details, solicitation number and title, specification references, the specific requirement being addressed, and detailed information about the proposed manufacturer, model number, and product description being offered as an approved equal. The County's evaluation will result in either an approval or non-approval determination, with reasons provided for any rejection. No pricing information, set-asides, incumbents, or other financial terms are addressed within this procedural form, as it serves solely to establish the mechanism for vendors to request equivalency determinations for specified items in the promotional items procurement.