IPBS Mechanical Services

Iowa PBS is seeking qualified contractors to provide comprehensive HVAC and Metasys mechanical services for two locations in Johnston, Iowa (6535 and 6450 Corporate Drive). This Request for Bids (RFB) aims to secure a vendor capable of performing monthly preventative maintenance and repairs on complex HVAC systems, including boilers, air handling units, chillers, pumps, and control systems. The contract will run from February 6, 2025, to February 5, 2026, with potential for up to five annual extensions. Key requirements include a guaranteed 2-hour emergency response time (24/7/365), with liquidated damages of $1,000 per hour for late responses. Vendors must provide detailed pricing for hourly rates across multiple skill categories (plumbers, pipe-fitters, sheet metal workers, refrigeration specialists) at standard, overtime, and double overtime rates. A non-mandatory but highly encouraged site visit is scheduled for December 10, 2024, at 10:00 AM CT, with questions due by December 14, 2024, at 2:00 PM CT. Bids are due on January 3, 2025, at 2:00 PM CST, with bid opening on December 5, 2024, at 12:30 PM CST.

The procurement is open to all qualified vendors, with no specific set-aside designations mentioned in the documentation. The contract will be available to all State of Iowa agencies, offering flexibility for Iowa PBS to utilize alternative vendors if needed. Payment will be processed through the State of Iowa Purchasing Card (Pcard) program, with Net 60 payment terms. Contractors must provide pricing for monthly maintenance fees, which will cover all labor and consumables including belts, pulleys, mounts, sheaves, oil filters, suction filters, and refrigerant (though air filters are excluded). Material markup percentages must be specified for both general and Metasys-specific repairs. While specific budget ranges are not explicitly stated, the comprehensive nature of the services and the requirement for detailed pricing across multiple skill levels suggests a potentially substantial contract value. The procurement includes commodity codes related to HVAC services, energy control systems, and maintenance/repair services, indicating a technical and specialized contract opportunity.