1275764-event.pdf

05 December 2024

IPBS Mechanical Services Iowa PBS Mechanical Services Agreement

05 December 2024

Open 12/5/2024 12:30 PM CST Type RFB - Request for Bids Close 1/3/2025 2:00 PM CST Number 005-RFB-1408-2025 Currency US Dollar

Sealed Until 1/3/2025 2:00 PM CST

Payment Terms 0% 0, Net 60

05 December 2024

Contacts Michael Bradbury michael.bradbury@iowa.gov

Phone +1 515-823-9327

05 December 2024

Commodity Codes Commodity Code Description 91450 Heating, Ventilating and Air Conditioning (HVAC) 22014 *Energy Computerized Control Systems: HVAC, Lighting, Utilities, etc. Combination

91017 Energy Computerized Control System, HVAC, Lighting, Utilities, etc., Installation, Maintenance and Repair Services

91136 C.I.P., HVAC Balancing Services 94155 HVAC Systems, Power Plant, Maintenance and Repair 96702 Air Conditioning, Heating, and Ventilating Equipment (HVAC) Manufacturing Services 99247 HVAC System Testing, Balancing and Troubleshooting Services

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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

This solicitation is for monthly preventative maintenance and any repairs pertaining to the HVAC and Metasys systems at Iowa PBS. Services will be provided at two (2) locations. The IPBS building at 6535 Corporate Drive and 6450 Corporate Drive.

Contract Term

The term of the contract will begin 02/06/2025 and end on 02/05/2026.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to Five (5) annual extensions. The resulting contract will be available to all State Agencies.

Site Visit:

While a site visit is not mandatory, it is highly encouraged.

Date: Monday, December 10th, 2024 at 10:00am CT.

Address: 6450 Corporate Dr. Johnston, IA. 50131.

Description

Required to View Event

Prerequisites Required to Enter Bid

05 December 2024

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. 005-RFB-1408-2025 - IPBS HVAC and Metasys Services.pdf

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the number of years the Bidder has been in business in the text box.

1.3 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.4 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.5 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.6 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.7 Is the Bidder requesting confidential treatment of specific information?

1.8 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.9 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

1.10

Services rendered pursuant to this Contract shall be performed in a professional and workmanlike manner in accordance with the terms of this Contract and with generally acceptable industry standards of performance for similar tasks and projects. In the absence of a detailed specification for the performance of any portion of this Contract, the parties agree that the applicable specification shall be the generally accepted industry standard. As long as Iowa Public Television notifies Contractor promptly of any services performed in violation of this standard, Contractor will re- perform the services, at no cost to IOWA PBS, such that the services are rendered in the above-specified manner.

1.11 All equipment found to be defective within the manufacturer’s warranty period shall be returned and replaced with new equipment at the successful Bidder’s expense.

1.12

The item(s) specified in this program by brand name are intended to establish a standard of quality, which will be required. Similar item or items of manufacturers other than those listed which are included in the bids submitted will be considered if comparable in quality and function. It will be the responsibility of the Bidder to provide all technical information as to the acceptability of the alternate item(s). All products delivered shall be fully guaranteed to be free of defects, first quality no seconds or irregulars shall be accepted.

1.13 The parties agree that the Schedules, Scope of Services, and the specifications, may be revised, replaced, amended or deleted at any time during the term of this Contract to reflect changes in service or performance standards upon the mutual written consent of the parties.

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Insurance Requirements and enter a response.

2.8 Force Majeure - Neither Contractor nor the IOWA PBS shall be liable to the other for any delay or failure of performance of this Contract; and no delay or failure of performance shall constitute a default or give rise to any liability for damages if, and only to the extent that, such delay or failure is caused by a "force majeure".

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

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3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

3.4 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the Contract.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Proposed monthly cost for preventative maintenance per Appendix B, and bid specifications 1 MON - Months

S2 Plumber - Apprentice 1 HR - Hour

Standard Hourly Rate

S3 Plumber - Apprentice 1 HR - Hour

Outside regular hours of operation Mon-Sat.

S4 Plumber - Apprentice 1 HR - Hour

Double Overtime Hourly Rate (Sundays and Holidays)

S5 Plumber - Journeyman 1 HR - Hour

Standard Hourly Rate

S6 Plumber - Journeyman 1 HR - Hour

Outside regular hours of operation Mon-Sat.

S7 Plumber - Journeyman 1 HR - Hour

Double Overtime Hourly Rate (Sundays and Holidays)

S8 Pipe-Fitter - Apprentice 1 HR - Hour

Standard Hourly Rate

S9 Pipe-Fitter - Apprentice 1 HR - Hour

Outside regular hours of operation Mon-Sat.

S10 Pipe-Fitter - Apprentice 1 HR - Hour

Double Overtime Hourly Rate (Sundays and Holidays)

S11 Pipe-Fitter - Journeyman 1 HR - Hour

Standard Hourly Rate

S12 Pipe-Fitter - Journeyman 1 HR - Hour

Outside regular hours of operation Mon-Sat.

S13 Pipe-Fitter - Journeyman 1 HR - Hour

Double Overtime Hourly Rate (Sundays and Holidays)

S14 Sheet Metal - Apprentice 1 HR - Hour

Standard Hourly Rate

S15 Sheet Metal - Apprentice 1 HR - Hour

Outside regular hours of operation Mon-Sat.

S16 Sheet Metal - Apprentice 1 HR - Hour

Double Overtime Hourly Rate (Sundays and Holidays)

S17 Sheet Metal - Journeyman 1 HR - Hour

Standard Hourly Rate

S18 Sheet Metal - Journeyman 1 HR - Hour

Outside regular hours of operation Mon-Sat.

S19 Sheet Metal - Journeyman 1 HR - Hour

Double Overtime Hourly Rate (Sundays and Holidays)

S20 Refrigeration Specialist 1 HR - Hour

Standard Hourly Labor Rate

S21 Refrigeration Specialist 1 HR - Hour

Outside regular hours of operation Mon-Sat

S22 Refrigeration Specialist 1

Double Overtime Hourly Rate (Sundays and Holidays)

S23 Material Mark-Up 1 P1 - Percent

Material requirements needed to satisfy repair needs.

2. Metasys # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Proposed monthly cost for preventative maintenance for Metasys 1 MON - Months

S2 Regular Hourly Labor Rate Metasys 1 HR - Hour

Standard Hours

S3 Overtime Labor Rate for Metasys 1 HR - Hour

Outside regular hours of operation Mon-Sat.

S4 Double Over Time Labor Rate Metasys 1 HR - Hour

Double Overtime Hourly Rate (Sundays and Holidays)

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S5 Material Mark-Up (Metasys) 1 P1 - Percent

Material requirements needed to satisfy Metasys repair needs.

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