Intrusion and Fire Alarms

The City of Madison Parking and Traffic Engineering Department is seeking a comprehensive intrusion and fire alarm monitoring services contract through Request for Bids #13060-0-2025-BP. The procurement covers converting existing alarm monitoring lines to VOIP/cellular systems, providing annual fire alarm inspections, and delivering monitoring services for fire alarms, area of refuge phones, elevator emergency calls, and burglar alarms across eight municipal parking facilities, including Capitol Square North, Overture Center, State Street Capitol, Wilson Street, and the upcoming Lake Street Garage. Bidders must complete Forms A through E, with a detailed cost proposal required in Excel format, and must document their alarm response procedures. The contract term is two years with three optional one-year extensions, and bids are due on January 31, 2025, at 2:00 PM CST, with questions accepted until January 21, 2025. Voluntary on-site tours are available for each garage location. The City currently utilizes multiple alarm monitoring providers and aims to consolidate services under a single vendor through this competitive procurement process.

The procurement includes local vendor preference provisions and requires affirmative action compliance for contractors with 15 or more employees conducting over $50,000 in annual business. The City maintains a tax-exempt status and offers cooperative purchasing options to other municipalities. Current monitoring infrastructure involves vendors like Johnson Controls/Tyco Security, J&K Security, Per Mar Security, and Simplex Grinnell, with existing communication methods including analog phone lines through CenturyLink/Lumen, cellular dialers, and VOIP connections. The City will provide communication paths for VoIP or Ethernet where necessary but prefers vendors to handle cellular dialer or radio mesh communicator installations. While specific budget ranges are not explicitly stated, the pricing structure requires all-inclusive, not-to-exceed fixed fees covering direct and indirect expenses including travel, telephone, copying, and other out-of-pocket costs. The technical specifications indicate a sophisticated, multi-site security monitoring system with requirements for comprehensive coverage across various municipal facilities.