Indigent Decedent Services
Closed State & local contract opportunity Posted
- Solicitation number
- 25/26-105
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC codes
- Point of contact
-
- Donna Fish donna.fish@claycountygov.com (904) 278-3761
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Clay County, Florida is soliciting bids from a qualified Florida-licensed funeral establishment to administer the Unclaimed Decedent Disposition Program (UDDP) and provide indigent decedent disposition services, with bids due August 27, 2026 at 4:00 p.m. and inquiries due August 14, 2026 at 4:00 p.m.
Respondents must be licensed Florida funeral establishments in good standing with a minimum of three years' experience in similar services. A 5-point local preference is available for businesses maintaining a permanent Clay County location with full-time employees for a minimum of 12 months prior to the bid date, or utilizing at least 40% local Clay County subcontractors or suppliers.
The scope includes removal and transportation of decedents, refrigerated storage pending eligibility determination, direct cremation in compliance with Florida Statute 497.607, due diligence investigations to locate legally authorized persons responsible for disposition, eligibility determinations, veteran verification, release or disposition of cremated remains, and associated administrative case management. The county anticipates processing approximately 60 claimed and unclaimed human remains annually, though actual volumes may vary. Bidders must submit a per-case unit cost covering all labor, personnel, transportation, equipment, materials, supplies, and administrative expenses.
The contract term is two years from the effective date, with the county retaining the option to renew for up to two additional one-year periods by mutual written agreement. Evaluation criteria are weighted as follows: Previous Experience with Similar Projects (25 points), Qualifications of Respondent and Personnel (25 points), Availability of Respondent and Personnel (20 points), Pricing/Fee Schedule (20 points), References (10 points), and Local Preference (5 points). Award is anticipated September 22, 2026. Awarded bidders must provide proof of insurance within 10 days of contract execution: Commercial General Liability with $1 million each occurrence and $2 million aggregate, Business Automobile Liability of $1 million combined single limit, and Workers' Compensation at statutory limits. No bid bond is required. Respondents must submit W-9, EFT authorization, E-Verify registration, conflict of interest disclosures, drug-free workplace certification, debarment certification, and scrutinized companies certification.
Opportunity text
Clay County, having legal authority under Florida Statutes to dispose of indigent or unclaimed remains, is seeking an experienced and well qualified Funeral Home for administration off Clay County's Unclaimed Decedent Disposition Program (UDDP), and other services as described in this solicitation as needed.
Bidders shall submit all inquiries regarding this RFB in the "Question and Answer" tab of the RFB. See "Inquiries/Questions" in the "Instructions to Bidders" below for more information.
Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County employee, including the County Manager, the County Attorney or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for Bids in any respect during the Request for Bid Period. The Request for Bid Period during which no contact may occur commences from the date of publication of the notice of a Request for Bids and ends upon a Bid Decision becoming final, i.e. after the notice of bid protest period of 72 hours has expired. However, in the event of a notice of protest, the no contact rule continues in place during the Protest Period and does not end until a resolution of the protest has occurred and become final. The following exceptions exist to the no-contact rule:
- Inquiries may be submitted to the Purchasing Department if specifically provided in the Request for Bids;
- Pre-bid conferences provided for in the Request for Bids; and
- Formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Bids.
The Board reserves the right and power to reject any and all Bids without cause and to waive technical and non-technical or non-material defects in the Request for Bids or submittal of any Bid, and in its discretion to re-advertise the Request for Bids. The Board reserves the right to award Request for Bids which would be in the Best Interest of the County. Interested vendors are advised that the Clay County Board of County Commissioners has a local preference policy and Buy American policy. The complete policy for both can be viewed at: https://www.claycountygov.com/government/purchasing/vendor-information.
FOLLOWING THE BID OPENING AND TABULATION, A "NOTICE OF INTENT TO AWARD BID" OR A "NOTICE OF REJECTION OF ALL BIDS" WILL BE POSTED ON THE INTERNET AT:https://procurement.opengov.com/portal/claycounty?status=all.
THIS WEBPAGE CAN ALSO BE ACCESSED FROM THE HOMEPAGE OF THE COUNTY'S WEBSITE AT:https://www.claycountygov.com/government/purchasing/formal-bid-solicitations
PROSPECTIVE BIDDERS ARE NOTIFIED THAT THE FAILURE TO INCLUDE A PROPER BID BOND OR OTHER SECURITY APPROVED UNDER THE COUNTY'S PURCHASING POLICY, IF REQUIRED FOR THIS REQUEST, WILL RESULT IN REJECTION OF THE BID AND SHALL, AS WELL AS THE FAILURE TO FILE A WRITTEN NOTICE OF PROTEST AND TO FILE A WRITTEN PETITION INITIATING A FORMAL PROTEST PROCEEDING WITHIN THE TIMES AND IN THE MANNER PRESCRIBED IN CHAPTER 8, SECTION I OF THE COUNTY'S PURCHASING POLICY SHALL, CONSTITUTE A WAIVER OF THE RIGHT TO PROTEST THE BID REQUEST, ANY ADDENDUM THERETO, OR THE BID DECISION, AS APPLICABLE, AND TO INITIATE A FORMAL PROTEST PROCEEDING UNDER THE PURCHASING POLICY. THE COUNTY'S PURCHASING POLICY CAN BE VIEWED AT THE COUNTY'S WEBSITE BY FOLLOWING THE APPROPRIATE LINKS FROM THE HOMEPAGE ADDRESS SET FORTH ABOVE.
IF A PROSPECTIVE BIDDER IS IN DOUBT WHETHER THIS REQUEST REQUIRES A BID BOND, SUCH PROSPECTIVE BIDDER IS SOLELY RESPONSIBLE FOR MAKING APPROPRIATE INQUIRY.
THE BOARD RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS WITHOUT CAUSE AND TO WAIVE TECHNICAL AND NON- TECHNICAL OR NON-MATERIAL DEFECTS IN THE REQUEST OR SUBMITTAL OF ANY BIDS.
A PERSON OR AFFILIATE WHO HAS BEEN PLACED ON THE CONVICTED VENDOR LIST FOLLOWING A CONVICTION FOR A PUBLIC ENTITY CRIME MAY NOT SUBMIT A BID ON A CONTRACT TO PROVIDE ANY GOODS OR SERVICES TO A PUBLIC ENTITY, MAY NOT SUBMIT A BID ON A CONTRACT WITH A PUBLIC ENTITY FOR THE CONSTRUCTION OR REPAIR OF A PUBLIC BUILDING OR PUBLIC WORK, MAY NOT SUBMIT BIDS ON LEASES OF REAL PROPERTY TO A PUBLIC ENTITY, MAY NOT BE AWARDED OR PERFORM WORK AS A CONTRACTOR, SUPPLIER, SUBCONTRACTOR, OR CONSULTANT UNDER A CONTRACT WITH ANY PUBLIC ENTITY, AND MAY NOT TRANSACT BUSINESS WITH ANY PUBLIC ENTITY IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO FOR A PERIOD OF 36 MONTHS FROM THE DATE OF BEING PLACED ON THE CONVICTED VENDOR LIST.
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