Decedent_Disposition_Eligibility_(2).pdf

This document is an eligibility criteria file related to Clay County, Florida's Unclaimed Decedent Disposition Program (UDDP), which seeks to identify qualified funeral homes to provide indigent and unclaimed decedent disposition services. The county is soliciting bids from experienced and well-qualified funeral home providers to administer the UDDP and deliver related services as outlined in the request for bids. The solicitation requires bidders to submit all inquiries through the designated Question and Answer section of the RFB, with specific restrictions on direct communication with county officials, board members, and evaluation committee members during the request for bid period, which extends from publication through the 72-hour bid protest period or until any protest is resolved. The county reserves the right to reject any or all bids without cause and to waive technical or non-material defects in submissions.

The file establishes strict communication protocols and procurement procedures for the bidding process. Bidders are prohibited from contacting county officials, staff, board members, or evaluation committee representatives through any means—oral, telephone, electronic, or written—regarding the RFB during the specified period. Limited exceptions to the no-contact rule include inquiries submitted to the Purchasing Department as specifically provided in the RFB, attendance at any pre-bid conferences, and formal presentations to the designated Evaluation Committee or Board as contemplated in the solicitation documents. The county retains discretionary authority to re-advertise the RFB if needed and maintains flexibility in evaluating submissions.