Unclaimed Decedent Disposition Policy Summary

This is a policy document supporting Clay County, Florida's request for bids for Indigent Decedent Services. The solicitation seeks an experienced and qualified funeral home to administer Clay County's Unclaimed Decedent Disposition Program (UDDP) and provide related services as needed. Clay County is pursuing this procurement under authority granted by Florida Statutes to dispose of indigent or unclaimed remains. The policy establishes the framework governing how the selected funeral home will manage decedent disposition services for the county. Specific details regarding response deadlines, bid submission requirements, site visits, and pre-bid conferences should be referenced in the full Request for Bids documentation.

The policy establishes operational guidelines and restrictions for the bidding process, including a strict no-contact rule that prohibits bidders from contacting board members, county employees, evaluation committee members, or county agents from the publication date through the final bid decision and any applicable protest periods. Limited exceptions to this restriction permit inquiries through the Purchasing Department if specified in the RFB, attendance at pre-bid conferences, and formal presentations to the designated evaluation committee or board. Clay County reserves the right to reject any or all bids without cause, waive technical or non-material defects, and re-advertise the solicitation at its discretion. Specific pricing terms, contract duration, renewal options, and funding sources are not detailed in this policy document and should be consulted in the complete RFB.