Program Checklist for Indigent Decedent Services

This is a Program Checklist document supporting Clay County, Florida's Request for Bids (RFB) for Indigent Decedent Services. The solicitation seeks an experienced and qualified funeral home to administer Clay County's Unclaimed Decedent Disposition Program (UDDP) and provide related services as needed. The county is exercising its legal authority under Florida Statutes to dispose of indigent or unclaimed remains. Bidders must submit all inquiries through the designated "Question and Answer" tab within the RFB portal. Bidders are strictly prohibited from contacting any Board members, County employees, the County Manager, County Attorney, Commission Auditor, Evaluation Committee members, or County agents regarding the RFB during the Request for Bid Period, which extends from publication until the Bid Decision becomes final after the 72-hour protest period expires. Exceptions to the no-contact rule include inquiries submitted to the Purchasing Department as specified, attendance at pre-bid conferences, and formal presentations to the designated Evaluation Committee or Board as contemplated in the RFB.

The Board reserves the right to reject any and all bids without cause and to waive technical or non-material defects in either the RFB itself or any bid submittal. The Board also retains discretion to re-advertise the RFB if deemed necessary. No additional pricing terms, set-asides, funding amounts, or contract renewal options are detailed in this checklist document.