ESBD_370206_1722433036730_Exhibit_E_HHS_Online_Bid_Room_Information_v.1.2.pdf
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- Attached to
- IFB_HHS0014619B_Conference Space Rental Services
- Solicitation number
- HHS0014619B
- Issued by
- Texas
About this file
This document is Exhibit E to the IFB HHS0014619B for Conference Space Rental Services issued by the Texas Health and Human Services Commission (HHSC). The IFB allows for electronic submission of bids/responses using the HHSC Online Bid Room, which is an optional method subject to the same requirements as any other submission method. The solicitation package contains details on the specific form and manner for submitting responses, which must be adhered to in order to avoid disqualification. Access to the HHSC Online Bid Room requires a two-step registration process involving the HHSC Enterprise Portal. The registration process may take several days, so bidders are advised to allow enough time to complete registration and submit their bid by the response due date, as late submissions are not accepted.
The document does not provide pricing terms, set-asides, incumbent information, funding requirements, or other salient commercial details. It focuses solely on the process for accessing and using the HHSC Online Bid Room to submit responses to the IFB for Conference Space Rental Services.
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Text version
Version 1.20 Revision Date 03/01/2024
Exhibit E HHS Online Bid Room Information
HHS0014619B
Bids/responses for this Invitation for Bids may be submitted electronically using the HHS
Online Bid Room or any other method identified in the solicitation. Use of the HHS Online
Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. The XML Price Sheet, if required, and signed documentation must be submitted with the response.
Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a two-step process.
Step 1: Register for the Enterprise Portal using the Enterprise Portal Link. It can take up to five business days to receive your username and password. If you do not receive this information within five days, email pcsbids@hhsc.state.tx.us.
Note: Applicants who already have access to the Enterprise Portal for other applications, must complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the
Enterprise Portal does not allow the same email address to be used for two different accounts.
Step 2: Using the Enterprise Portal login credentials you will receive via email, you can request the necessary HHS Online Bid Room username and password to enter the HHS
Online Bid Room to submit your response to the solicitation electronically.
See our resources page for a tutorial, guidebook, and other resources to help you use the
HHS Online Bid Room.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://hhsportal.hhs.state.tx.us/iam/portal/Home/portalHome/ mailto:pcsbids@hhsc.state.tx.us https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room
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