IFB A251017444 OneStream Implementation Services

The California Governor's Office of Emergency Services (Cal OES) is issuing an Invitation for Bid (IFB A251017444) for OneStream Software as a Service (SaaS) platform implementation and configuration services. This procurement seeks a single prime contractor to deliver comprehensive financial management system services, including system configuration, integration support, training, and documentation to replace manual processes and spreadsheet-dependent operations. The solution will support budget development, financial tracking, reporting, position control, grant management, and compliance oversight. The contractor must supply qualified personnel including a Project Manager with seven years of project management experience and four years of government or CPM implementation experience, a Senior Consultant with nine years of technical leadership and five years of OneStream implementation experience, a Junior Consultant with six years of relevant analytical experience, and an IT Architect, with all personnel holding active OneStream Core Platform Architect certifications and bachelor's degrees in specified fields. The evaluation will employ a value-effective methodology combining technical narrative scoring (maximum 90 points), cost scoring (maximum 36 points), and applicable socioeconomic preferences, with a minimum technical score of 60 points required for award consideration. Critical dates include a bid release on May 6, 2026, with a bid due date of May 26, 2026, at 12:00 P.M. PT, a public cost opening on June 1, 2026, and a proposed notice of intent to award on June 3, 2026, with the contract term running from June 15, 2026, through June 14, 2028.

No mandatory Disabled Veterans Business Enterprise (DVBE) participation requirement applies to this procurement, though DVBE incentives of 1-5 percent are available, and small business and Target Area Contract Preference Act (TACPA) preferences are optional. All proposed personnel must be physically located within the United States for the contract duration, with no offshore or nearshore resources permitted. Pricing is structured on a time-and-materials basis with hourly rates for the four labor categories plus travel expenses and allowances for unanticipated tasks, with an initial budgeted amount not to exceed $1,500,000 for the two-year base term. The contract includes an optional extension for one additional twelve-month term not to exceed $750,000 annually. The State may award to the responsive and responsible bidder with the highest combined score after preference application, utilizing a four-phase evaluation process consisting of acceptance, administrative requirements pass/fail, mandatory requirements pass/fail, and technical assessment scoring phases.