HVAC Parts

Parkway School District in St. Louis County, Missouri is conducting a competitive procurement for HVAC parts through a blanket purchase order agreement on an as-needed basis. Qualified vendors must maintain stocked inventory and operate a walk-in parts counter located in the Metropolitan St. Louis area to be eligible to bid. The District seeks to procure heating, ventilating, and air conditioning parts for use throughout the contract term, with all equipment required to be new and delivered F.O.B. destination to the District's Central Warehouse at 363 North Woods Mill Road, Chesterfield, Missouri 63017, with freight included. In-stock items must be delivered within 48 hours of order receipt, and vendors must provide knowledgeable sales personnel, inventory management services, technical advice, and order expediting capabilities. The District will evaluate bids based on lowest and best bid criteria, considering factors including the vendor's ability to supply all or most required items, commitment to maintain sufficient inventory, prior experience with the District, and financial strength. Key deadlines include a question deadline of May 7, 2026 at 1:00 PM CST, an intent to bid due date of May 21, 2026 at 1:30 PM CST, and a final bid close date of May 21, 2026 at 2:00 PM CST, with bids submitted electronically through the Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/. The bid opening will be conducted virtually via Google Meet, with vendor notification of award decisions on June 11, 2026. Required bid submissions include a company letterhead quote, signed W-9 form, completed vendor signature page, Federal E-Verify affidavit, three references (preferably educational institutions), specification sheets and manuals, affidavit of non-collusion, and completion of the Bonfire bid table.

There are no specific set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organizational types; however, all vendors awarded contracts exceeding $5,000 must enroll in and maintain participation in the federal E-Verify work authorization program and execute a Federal Work Authorization Program Affidavit. Additional compliance requirements include OSHA safety training certification within sixty days of beginning work, security identification badge procurement, non-discrimination certification, and debarment and suspension verification through the System for Award Management (SAM). No incumbent vendors or existing contractors are identified in the procurement documents. The District estimates spending approximately $20,000 during a twelve-month period, though this figure is not guaranteed and serves only as vendor guidance. The contract term will be for one year from the date of acceptance, with the District retaining the right to extend the contract for an additional one-month period with the same terms and conditions, and vendors are permitted to submit multi-year proposals for consideration. The District reserves the right to terminate the agreement with thirty days' written notice if circumstances warrant, including budget considerations, unsatisfactory vendor performance, or if products are no longer required, and may award portions of the contract to different vendors at its discretion.