5-26-123 - Vendor Signature Page - HVAC Parts.pdf
PDF 1 MB Posted
- Attached to
- HVAC Parts
- Solicitation number
- 26-123
- Issued by
- St. Louis County, Missouri
About this file
This is a vendor signature page and bid form for a blanket purchase order agreement issued by Parkway School District in Missouri for the supply of heating, ventilating, and air conditioning (HVAC) parts on an as-needed basis. Qualified vendors must have stock and a walk-in parts counter located in the Metropolitan St. Louis area to be eligible to bid. The bid opening is scheduled for May 14, 2026, at 2:00 PM CST. All bids must be submitted through the Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/ no later than the bid opening date and time, with no exceptions permitted for late submissions. The contract term is for one year, with the option for Parkway School District to terminate the agreement after one year without penalty, and no renewal beyond the first year unless approved in writing by the District at the time of renewal. Vendors may submit multi-year proposals for additional years if desired.
The bid form requires vendors to provide cash discount percentages for payment within ten days and thirty days of delivery or invoice receipt, with discounts of less than $1.00 not considered in vendor evaluation. Vendors must designate a representative to serve as the primary contact for technical assistance and correspondence with ordering departments throughout the agreement period. The form requests information regarding willingness to extend the same terms to other local school districts, acceptance of credit card payments with any associated fees, and acceptance of facsimile orders. Vendors must acknowledge receipt of all addenda and certify understanding of all terms and conditions prior to bid submission.
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Text version
VENDOR SIGNATURE PAGE
(THIS IS A FORMAL BID)
PROPOSAL
NUMBER:
BID OPENING: GOODS / SERVICE AREA:
VENDOR INFORMATION:
Company Name:
Address:
COMPANY TELEPHONE NUMBER:
COMPANY FAX NUMBER:
COMPANY E-MAIL:
VENDOR'S NAME:
(please print)
OFFICIAL TITLE:
VENDOR'S SIGNATURE:
1. Prepare your bid and submit all pages of this SPECIFICATIONS AND BID FORM on the Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/. Further information can be found within the “Information for Vendors” document.
2. Sign the bid. By signing, you indicate full knowledge and acceptance of the general information, the bid specifications, legal terms and conditions, and District requirements (collectively, “Requirements”). You agree the Requirements apply and prevail even if the parties sign your contract form. The bid must be completed in the name of the vendor, corporate or other, and must be fully and properly executed by an authorized person.
3. Upload the completed and signed SPECIFICATIONS AND BID FORM document in the Parkway School District Bonfire Portal only (no other location permitted). NO LATER THAN THE DATE AND TIME OF THE BID OPENING.
NO EXCEPTIONS. The District Bonfire Portal will not permit late bid submissions.
https://parkwayschools.bonfirehub.com/
VENDOR SIGNATURE SECTION - Vendors are required to complete all items
1. % Cash Discount for payment within ten (10) days of delivery and/or receipt of invoice.
% Cash Discount for payment within thirty (30) days on delivery and/or receipt of invoice.
Cash discounts will be considered in determining the low vendor. Cash discounts of less than $1.00 will not be considered.
2. Parkway School District will accept proposals for more than one (1) year. However, if the proposal is accepted, Parkway has the option of terminating the agreement after one (1) year without any type of penalty or payment. Further, there is no renewal beyond the first year unless Parkway approves the renewal in writing at the time of renewal. Vendors who wish to submit multi-year proposals may do so by providing the information in the designated spaces below.
Total ADDITIONAL years proposed (fill in number of years)
3. Would you be willing to provide the same terms as quoted in this bid to other local school districts?
YES NO
4. Does your company accept credit card payments? _______ YES _______ NO
If so, is there a fee (please indicate the amount of the fee if any)? ___________________________________
5. Will the vendor accept FAX orders? Yes No
6. Please designate one individual to be a representative to the District during the agreement period whose responsibility will be to correspond with each ordering department for technical assistance, and answer problems or questions which may arise.
REPRESENTATIVE'S NAME TITLE
STREET PHONE NUMBER
CITY & ZIP FAX NUMBER
E-MAIL ADDDRESS
7. The undersigned has read and understands all of the terms and conditions stated above, and acknowledges receipt of
Addenda number through inclusive.
COMPANY NAME AUTHORIZED SIGNATURE
STREET ADDRESS TELEPHONE NUMBER
CITY, STATE & ZIP FAX NUMBER
E-MAIL ADDDRESS
SPECIFICATIONS, VENDOR SIGNATURE AND BID FORM
| PROPOSAL NUMBER: 26-123 |
| GOODS SERVICE AREA: HVAC Parts |
| COMPANY FAX NUMBER: |
| OFFICIAL TITLE: |
| Addenda #x: |
| Addenda #y: |
| Street Address: |
| FAX#: |
| Field Representative Person: |
| FaxOrder Yes: Off |
| FaxOrder No: Off |
| CreditCard Yes: Off |
| Credit Card No: Off |
| Fee?: |
| TermsSD Yes: Off |
| TermsSD No: Off |
| # of Additional Years (if any): |
| 10 Day Discount: |
| 30 Day Discount: |
| City, State, Zip: |
| Extra Address Space: |
| BID OPENING TIME: May 14, 2026 |
| BID OPENING DATE: 2:00 PM CST |
| VENDORS NAME: |
| Field Address: |
| Field City State & Zip: |
| Field Email: |
| Field Phone #: |
| Field Title: |
| Field Fax: |
| COMPANY TELEPHONE NUMBER: |
| COMPANY EMAIL: |
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