HVAC Equipment, Service and Supplies

Lyford Consolidated Independent School District in Victoria County, Texas, is seeking proposals for a comprehensive HVAC Equipment, Service and Supplies contract through Request for Proposal (RFP) Number 1075HVAC. The procurement is designed to establish a one-year contract from October 13, 2025, to August 31, 2026, with potential renewal for an additional year. Vendors are required to submit detailed proposals electronically through the district's website by October 3, 2025, at 2:00 PM CST, covering general merchandise catalog items related to HVAC equipment and services. The district will evaluate proposals using a point-based system that considers purchase price (40 points), vendor's experience (15 points), experience with the school district (15 points), and references (30 points). Successful vendors must provide comprehensive information about their products, services, pricing, discount structures, freight costs, and company qualifications, with the district reserving the right to award contracts to multiple vendors and make purchases from alternative sources in emergency situations.

The procurement opportunity includes several important compliance requirements and offers opportunities for diverse businesses. While the district does not currently maintain specific set-asides, they are collecting information about minority, woman-owned, and historically underutilized businesses (HUB) for statistical tracking. Vendors must complete multiple compliance documents, including a Felony Conviction Notification, Anti-Terrorism Certification, Israel Boycott Compliance form, and Debarment Statement. The total proposed contract amount is $50,000.00, with potential for expansion based on district needs. Prospective bidders must demonstrate non-discriminatory employment practices, verify they are not debarred from conducting business with educational institutions, and provide detailed information about their company's ownership and potential conflicts of interest. Additional requirements include verifying residency status, completing a Conflict of Interest Questionnaire, and submitting a non-collusive certification to ensure fair and ethical bidding practices.