13-1075HVAC BID.pdf

This document is a Request for Proposal (RFP) issued by the Lyford Consolidated Independent School District (LCISD) for general merchandise catalog bid for HVAC equipment and services supplies. The proposal is for a one-year contract from October 13, 2025, to August 31, 2026, with an option to renew for an additional year if in the best interest of the district. The total proposal amount is $50,000.00, and the due date is October 3, 2025, by 2:00 P.M. Vendors must submit their proposals electronically through the LCISD website and are required to provide detailed information about their products, services, pricing, and company qualifications.

The RFP includes comprehensive evaluation criteria, with points allocated across purchase price (40 points), vendor's experience (15 points), experience with the school district (15 points), and references (30 points). The district reserves the right to award the contract to multiple vendors and to make purchases from other vendors in emergency situations or if there are substantial price differences. Vendors must provide information about discount pricing, freight and shipping costs, and any additional charges. The proposal requires several attachments, including non-collusive certificates, felony conviction notifications, conflict of interest questionnaires, and various other compliance documents. The district emphasizes that proposals will be evaluated primarily on compliance with specifications before considering pricing.