Human Resources Information System (HRIS)

The City of Oviedo, located in Seminole County, Florida, is soliciting proposals through Request for Proposals (RFP) #26-03 for a comprehensive Human Resources Information System (HRIS) solution. The procurement seeks a single, integrated enterprise system capable of managing various HR functions including recruiting, onboarding, compliance, reporting, analytics, performance management, training, and survey/forms management. The city, with a population of 40,000 and a workforce of 356 employees (329 full-time, 10 part-time, and 17 seasonal/part-time), requires a robust technology platform to streamline day-to-day activities and enhance data integrity. The evaluation will be conducted using a 100-point system, with points allocated across functionality and features (25 points), security and compliance (15 points), implementation and training (15 points), vendor reputation and support (20 points), and pricing and cost efficiency (25 points). The RFP was released on August 31, 2025, with proposals due on September 30, 2025 at 2:00 PM EST, and proposers must submit comprehensive documentation through VendorLink, the electronic bid submission platform.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The initial contract term will be five years, with potential for two additional one-year renewals, bringing the maximum contract period to seven years. While no incumbent vendor is specifically identified, the city requires seamless integration with existing technological infrastructure. Proposers must submit detailed insurance certificates, non-collusion affidavits, and compliance forms as part of their proposal. Although a precise budget range is not disclosed, the comprehensive evaluation criteria suggest the city is seeking a cost-effective solution that balances technological capabilities with financial efficiency. Vendors will need to demonstrate robust system functionality, strong security protocols, effective implementation strategies, proven vendor support, and competitive pricing to be considered for this HRIS contract.