Notice_of_Cancellation.pdf

This is a Notice of Cancellation issued by the City of Oviedo, Florida on November 4, 2025, regarding the cancellation of Request for Proposals (RFP) 26-03 for a Human Resources Information System (HRIS) solution. The RFP was originally advertised on VendorLink on August 31, 2025, with proposals due at 2:00 PM on September 30, 2025. The City sought a comprehensive, integrated enterprise HRIS platform capable of managing recruiting, onboarding, compliance, reporting, analytics, performance management, training, and survey/forms management functions for its workforce of 356 employees (329 full-time, 10 part-time, and 17 seasonal/part-time). The RFP has been cancelled in its entirety and all submitted proposals have been rejected. The initial contract term was structured for five years with potential for two additional one-year renewals, extending the maximum contract period to seven years.

The City determined that pursuing a new Financial ERP solution took priority, necessitating the postponement of the HRIS solicitation to a later date. No pricing information was disclosed in the original RFP documentation. The evaluation methodology was designed to assess proposals on a 100-point scale encompassing functionality and features (25 points), security and compliance (15 points), implementation and training (15 points), vendor reputation and support (20 points), and pricing and cost efficiency (25 points). Vendors interested in the HRIS opportunity should contact the City of Oviedo Purchasing Division at 407-971-5534 for information regarding the rescheduled solicitation timeline.