Holiday Light Display Services
Awarded State & local contract opportunity
- Solicitation number
- 06-25
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 60111408 Decorative tapes or twists
- 60121115 Paper or plastic Confetti
- 39112206 Snow machine
- 60111407 Decorative Storage Systems
- 60111409 Decorative buttons
- 60141019 Pinatas
- 60111400 Specialty decoratives for the classroom and decorative accessories
- 39112203 Confetti machine
- 39112204 Foaming machine
- 49101609 Ornaments or decorations
- Points of contact
-
- Wesley Grissom wgrissom@debary.org (386) 601-0226
- Susan Perry sperry@debary.org (386) 601-0229
Updated .
About this opportunity
The City of DeBary in Volusia County, Florida, is seeking a qualified vendor to provide comprehensive holiday light display services through Request for Proposal (RFP) 06-25. The procurement encompasses the full lifecycle of holiday decorations, including furnishing, installation, maintenance, and removal of outdoor holiday lights and decorations. Specifically, the project requires deploying 73 LED silhouette holiday decorations on street poles with power outlets, positioned every fourth pole from Saxon Blvd to Dirksen Drive, and installing a 20-26 foot pre-lit Christmas tree. Vendors must ensure decorations are fully operational from the Monday before Thanksgiving through New Year's Day and completely removed by January 15th. The city will evaluate proposals based on three key criteria: qualifications and experience (30 points), response to scope of work and product selections (30 points), and product offerings/catalogs (40 points), with a total possible score of 100 points. Proposals are due on June 30, 2025, at 10:00 AM EST, and the contract is structured for an initial three-year period with potential for two one-year renewals. Weekly maintenance is required, with mandatory repairs of any malfunctioning lights within three days of notification.
The RFP does not explicitly mention set-aside designations or restrictions for disadvantaged business enterprises. The contract requires vendors to maintain comprehensive insurance coverage, including commercial general liability ($1M per occurrence), automobile liability, commercial umbrella, workers' compensation, and professional liability insurance. All lighting decor must be UL-certified and capable of withstanding various weather conditions. The city reserves the right to award multiple contracts or no contract at all if deemed in its best interest. While specific budget ranges are not detailed in the documentation, vendors should be prepared to provide a comprehensive solution that meets the city's decorative and operational requirements. The procurement appears open to qualified vendors with demonstrated experience in large-scale holiday lighting installations and maintenance, with a focus on reliability, aesthetic quality, and technical proficiency in outdoor holiday decoration deployment.
Opportunity text
The City of DeBary desires to secure the services of a qualified vendor/contractor to provide outdoor holiday lights and decorations. Services to include, but not limited to, the furnishing of all materials, labor and equipment required for installation, maintenance and later removal of outdoor holiday lights and decorations.
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