RFP06-25_Holiday_Light_Display_Services_Tab_Sheet.xlsx

The document is a bid tabulation sheet (RFP06-25) for Holiday Light Display Services for the City of DeBary in Volusia County, Florida. The Request for Proposal seeks a contractor to provide comprehensive holiday lighting services, including furnishing, installing, maintaining, and removing 73 LED silhouette holiday decorations on street poles and a 20-26 foot pre-lit Christmas tree. The decorations are to be fully operational from the Monday before Thanksgiving through New Year's Day and completely removed by January 15th. The procurement is structured for an initial three-year contract with potential for two one-year renewals, with proposals due on June 30, 2025, at 10:00 AM EST.

The bid tabulation sheet reveals pricing proposals from six vendors: Brite Nites, Miller Lights, Inc., Rileighs dba Holiday Outdoor Decor, Shadrack Productions, Shellard Lighting Designs, LLC, and Tree Drop, LLC. Pricing varies significantly across different tree sizes and decoration options, ranging from $7,480 to $70,000 depending on the specific configuration. All bidders submitted required documentation, including drug-free workplace certifications, debarment certifications, insurance certificates, and W-9 forms. The city will evaluate proposals based on qualifications and experience (30 points), response to scope of work (30 points), and product offerings (40 points), with a total possible score of 100 points. The procurement allows for potential multiple contract awards or no award, depending on the city's assessment of the proposals.